Industrial Construction - Administrative Assistant / Recruiter

Job Title: Administrative Assistant – Recruiting (Industrial Construction)

Job Summary:

HEMI Systems is seeking a detail-oriented Administrative Assistant with experience in industrial construction to support our recruiting and hiring efforts. This role plays a key part in sourcing, coordinating, and onboarding skilled trades and project staff while ensuring a smooth and professional candidate experience.

Key Responsibilities:

• Support full-cycle recruiting efforts for industrial construction roles (craft labor, field supervision, project staff)
• Post job openings on job boards, company website, and trade-specific platforms
• Screen resumes and applications to identify qualified candidates
• Coordinate interviews between candidates, hiring managers, and project teams
• Maintain and update applicant tracking systems (ATS) and candidate databases (Procore)
• Communicate with candidates regarding application status, interview scheduling, and onboarding steps
• Assist with background checks, drug screenings, and pre-employment paperwork
• Prepare offer letters and onboarding documentation
• Track recruiting metrics such as time-to-fill and candidate pipeline status
• Support job fairs, hiring events, and workforce outreach efforts
• Maintain organized digital and physical personnel records
• Provide general administrative support to HR and operations teams

Qualifications:

• 2+ years of administrative experience, preferably in industrial construction, manufacturing, or skilled trades
• Familiarity with construction roles (e.g., welders, pipefitters, millwrights, project coordinators)
• Experience supporting recruiting or HR functions is highly preferred
• Strong organizational and multitasking skills in a fast-paced environment
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with applicant tracking systems (ATS) or HR software is a plus
• Ability to maintain confidentiality and handle sensitive information

Preferred Skills:

• Experience coordinating high-volume hiring for shutdowns/turnarounds or large projects
• Understanding of OSHA or construction safety requirements
• Bilingual (English/Spanish) is a plus

Work Environment:

• Office-based with frequent interaction with field teams and candidates
• May require occasional travel to jobsites, hiring events, or job fairs

Compensation & Benefits:

• Competitive pay based on experience
• Health, dental, and vision insurance
• Paid time off and holidays
• Opportunities for growth within HR or operations

Pay: $25.62 - $30.86 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience:

• Administrative: 2 years (Required)

Language:

• Spanish (Preferred)

Work Location: In person