Inmate Records Clerk - Sheriff

Function

• Maintain and update inmate records with precision and confidentiality
• Process court documents, releases, and transfer paperwork
• Conduct warrant checks (VCIN/NCIC) for inmate release eligibility
• Enter and manage data in jail management systems (LIDS)
• Calculate inmate sentences, good time, and release dates
• Prepare daily, monthly, and quarterly reports (including use-of-force reports)
• Coordinate with courts, law enforcement, and internal staff
• Audit records and ensure compliance with policies and regulations
• Respond to inquiries and correspondence related to inmate records

• High school diploma or GED required; some college coursework preferred (business, computer science, criminal justice, or related field).
• A minimum of 1 year of professional experience in records management, data entry, or administrative support involving confidential information.
• An equivalent combination of education and experience may be considered.
• Must successfully pass a background investigation before employment.
• This position is safety sensitive and is subject to testing for alcohol and controlled substances in accordance with the City’s substance abuse policy, if applicable.
• Must possess and maintain a valid driver’s license with a satisfactory driving record.

• Click here to complete the required Authorization for Release of Information form.
• Must meet Department of Criminal Justice Services requirements applicable to sworn personnel, if applicable.
• The incumbent may be considered “essential personnel” during citywide emergencies or at the direction of the City Manager or designee, which may include long hours and unusual schedules.