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Insurance and Procurement Analyst

Waltham, United States

Job Description Summary

The Insurance and Procurement Analyst plays a pivotal role in administering Bentley University's enterprise insurance program and supporting key procurement operations. This team-oriented professional will lead insurance administration, ensure compliance, and contribute to strategic procurement initiatives in a fast-paced, high-impact environment.

Primary Responsibilities

Insurance Program Administration

Administer the university’s insurance portfolio in collaboration with the AVP.
Respond to coverage inquiries, provide documentation, and support claims filing and tracking.
Oversee the annual insurance renewal process, including application facilitation and policy review.
Utilize broker portals to verify coverage and retrieve documentation.
Manage the Certificate of Insurance program for both procurement and insurance functions.
Maintain and update the insurance website and process insurance-related invoicing and budgeting.
Deliver training modules on insurance coverage and risk mitigation (e.g., student driver training, international travel).
Participate in The Boston Consortium Risk Management Group meetings.
Administer the campus approved driver program, ensuring compliance with driving record checks and training.

Procurement Operations

Support daily procurement functions including purchase order processing, invoice reconciliation, and spend analytics.
Advise departments on purchasing procedures and ensure policy compliance.
Manage the Certificate of Insurance process and supplier database, including onboarding and monitoring.
Maintain professional relationships with vendors and resolve conflicts efficiently.

Corporate Card Program

Administer the campus Corporate Card program in coordination with the Associate Director of Procurement.
Process applications, maintain cardholder records, and manage interactions with the issuing bank.
Ensure compliance with card policies, handle disputes, and provide reporting on cardholder activity.

Additional Duties

Manage account setups for office supply vendor and Amazon Business.
Create and distribute departmental bulletins and maintain relevant website content.
Provide exceptional customer service and resolve issues between end-users, suppliers, and Accounts Payable.

Qualifications

Minimum

Bachelor’s degree + 3 years of administrative experience OR High School diploma + 5 years of relevant experience.
Strong communication, customer service, and organizational skills.
Proficiency in Microsoft Office Suite, Adobe, dashboards, and databases
Ability to manage multiple priorities and train others.

Preferred

Degree in business administration, purchasing, or accounting.
Experience with credit card programs, e-procurement systems, or similar administrative platforms.
Workday experience preferred.
Exposure to insurance

Work Environment

Typical office setting with extensive sitting and computer work
Ability to travel around campus for work related events and meetings

Bentley University requires references checks and may conduct other pre-employment screening.

DIVERSITY STATEMENT

Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.

Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.

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