Intake Coordinator / Office Assistant

Our firm is hiring an Intake Coordinator / Office Assistant for our Concord office. This is a hands-on role for someone who is organized, reliable, and comfortable handling a mix of front office responsibilities and administrative support.

This position will initially assist with coordinating our office move, and will then transition into a full-time intake and office support role.

Responsibilities

Office Move Support (First 30 Days):

• Assist with organizing and coordinating the office move to a new space
• Help track inventory, pack/unpack, and set up workstations
• Coordinate with vendors and assist with scheduling logistics
• Ensure files, equipment, and supplies are organized and accounted for

Front Office & Intake:

• Answer and route incoming calls in a professional manner
• Greet clients and visitors
• Assist with new client intakes and follow-ups
• Maintain a responsive and organized front office

Administrative Support:

• Assist with requesting and organizing medical records and bills
• Support staff with general administrative and case-related tasks
• Maintain organized physical and digital files
• Assist with day-to-day office needs

Additional Role Details (First 30 Days)

For the first month, you will not have a dedicated workspace as we prepare for our office move. You will work from a laptop and move between work areas as needed.

This will be a busy, fast-paced period. You will assist with coordinating the move, working with vendors, and helping ensure the transition runs smoothly.

Qualifications

• 2-3 years office admin experience; law office experience preferred.
• Strong organization and attention to detail
• Ability to manage multiple tasks and stay on top of deadlines
• Clear and professional communication skills
• Reliable and consistent work habits
• Comfortable working in a fast-paced environment

Compensation & Schedule

• $24.00 per hour (starting pay)
• Full-time position (40 hours per week)
• Monday through Friday

Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Life insurance
• Paid time off

Work Location: In person