Intake Coordinator/Receptionist

Position: Intake Coordinator & Administrative Receptionist

Location: Northern New Jersey/Essex County

Schedule: Part-Time / Full-Time

Compensation: Competitive, based on experience

About ABA Day by Day

ABA Day by Day is a mission-driven organization dedicated to supporting individuals with developmental and cognitive differences through compassionate, evidence-based services.

Position Overview

The Intake Coordinator & Administrative Receptionist supports the organization through professional, compassionate, and compliant service delivery.

Key Responsibilities

Maintain professionalism and confidentiality

Communicate effectively with staff and families

Complete required documentation accurately

Coordinate and initiate the client intake process, ensuring all required documentation is collected and completed

Conduct weekly audits of client files to ensure accuracy, organization, and compliance

Facilitate enrollment and provide eligible clients access to EMR systems

Maintain and update internal tracking systems related to client intake progress

Verify that all required intake documentation is received prior to forwarding cases to the appropriate department

Enforce agency policies and procedures for clients entering the center

Monitor and manage treatment materials, office supplies, and inventory needs

Oversee internal phone and email communications, directing inquiries to the appropriate department

Prepare, organize, and submit weekly reports in a timely manner

Maintain and coordinate scheduling for center rental and shared spaces

Track and maintain employee acknowledgements and required documentation

Ensure all client and employee records are maintained in compliance with HIPAA and agency standards

Perform additional duties as assigned

Qualifications

Relevant education and/or experience preferred

Strong communication and organizational skills

Ability to work collaboratively

Benefits

401(k)

Flexible Work Setting

Competitive Pay

Professional Development Opportunities

How to Apply

Visit https://jobs.appone.com/abadaybyday

ABA Day by Day is an equal opportunity employer and complies with ADA regulations.

About ABA Day By Day

At ABA Day by Day, our passion is ignited by our unwavering dedication to empowering individuals with cognitive differences to flourish in their environments. Through compassionate and evidence-based Applied Behavior Analysis (ABA) services, we strive to ignite a spark of hope and possibility in every individual we serve. We are fervently committed to tailoring personalized interventions that honor the unique needs and strengths of each person. By forging collaborative partnerships with families, schools, and communities, we aim to create a ripple effect of positive change that reverberates throughout society. Our relentless pursuit is to cultivate independence, foster social inclusion, and unleash the full potential of every individual. With hearts ablaze, we create a nurturing environment where individuals embark on a transformative journey of learning, growth, and goal achievement, one step at a time.