Intake Legal Assistant I

Job description

Holland Law Group is a client-focused law firm representing individuals throughout Florida in Debt Defense, Bankruptcy, and Tax Liens. We are proud to be one of the fastest-growing firms in the state, thanks to our commitment to exceptional service and a strong, supportive workplace culture. We believe in recognizing top performers, encouraging growth, and building a team environment where every employee can thrive.

We are seeking an Intake Legal Assistant I to support our attorneys and clients by providing high-quality administrative and legal support. This role involves conducting client intake interviews, drafting legal documents, managing case files, and ensuring smooth day-to-day operations within the office. The ideal candidate will be organized, detail-oriented, and able to manage multiple priorities while maintaining a high level of professionalism.

This is an excellent opportunity for a motivated professional to grow within a supportive law firm environment.

Key Responsibilities

· Conduct intake interviews with clients to gather necessary information

· Transcribe and maintain accurate records of client interactions

· Perform data entry and manage client information within document management systems

· Provide clerical support, including filing, scanning, and organizing case materials

· Maintain strict confidentiality and comply with all privacy regulations

· Answer phone calls and respond to client inquiries with professionalism and excellent phone etiquette

· Collaborate with attorneys and legal staff to ensure efficient workflow and case management

· Conduct initial research via county clerk dockets and provide findings to attorneys using Clio Grow and Microsoft Office

· Manage administrative responsibilities, including sending emails, making copies, processing client payments, and organizing file systems

· Manage columns and leads, and utilize workflows within the Clio Grow system

· Monitor and manage incoming emails from the answering service, staff, and attorneys

· Learn and support multiple areas of law for intake purposes

· Gain familiarity with each Florida county’s court docket

· Answer a multi-line phone system and route calls appropriately

· Schedule client and attorney appointments

· Perform other related duties as assigned

Qualifications

· Previous experience in a similar role or legal environment preferred

· Strong organizational skills with the ability to prioritize tasks effectively

· Excellent verbal and written communication skills

· Highly detail-oriented with strong accuracy in data entry and recordkeeping

· Proficient in Microsoft Office Suite or similar software, with the ability to learn new applications quickly

· Familiarity with document management systems and other legal software tools (experience with Clio Grow a plus)

· Understanding of legal drafting techniques and terminology preferred

· Strong time management skills with a proven ability to meet deadlines

· Ability to conduct interviews and gather client information effectively

· Capable of functioning well in a fast-paced and sometimes high-pressure environment

· Knowledge of office administration, clerical procedures, and recordkeeping systems

· Ability to maintain confidentiality and handle sensitive information with discretion

What We Offer

• Competitive salary based on experience.
• A collaborative team culture where employees are valued and supported.
• Opportunities for professional development and career growth.
• Recognition and rewards for top performance.
• Monthly Firm contribution towards health insurance.
• Work-life balance.
• Opportunities for advancement.

Benefits

• 401(k) with matching
• Health, dental, vision, and supplemental options.
• Employee assistance program
• Free parking
• Life insurance
• Paid time off
• Parental leave

Language

English & Spanish (Preferred)

Location

Bradenton, FL (In-person)

Job Type: Full-time

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Free parking
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance
• Wellness program

Language:

• English & Spanish (Preferred)

Work Location: In person