Interim Assistant Manager

Distinguishing Features of the Position
The Assistant Manager assists the Branch Manager with a variety of complex technical and administrative tasks requiring considerable independent judgment and in-depth knowledge related to the management of a library department or branch operations.

Essential Job Duties and Responsibilities

• Serves as a key member of management; understands the organization, financials, industry/sector, customers, and strategy.
• Supervises employees, provides direction, coaches, trains and develops, hires, and manages performance to organization goals and expectations.
• Manages budgets and resources effectively and efficiently; knows and understands organization’s financial position.
• Manages vendors and outside service providers effectively; sets expectations and holds them accountable.

Building Management

• Oversees physical plant (cleanliness, safety, security use); reports problems to the Facilities Manager and/or immediate supervisor.

Personnel Management

• Reviews and submits staff time sheets.
• Prepares and distributes staff 2-week schedules.
• Prepares and distributes weekly Public Services desk schedules
• Trains current and new staff as needed.
• Assists the manager with employee evaluations and development.

Programming

• Assists the manager with implementing programs and events at the branch.

Project Management

• Manages and leads in the daily operation of a library department or branch.
• Monitors branch operations and makes recommendations for adjustments and/or improvements.
• Enters system-wide IT tickets with CLEVNET as needed.
• Assists at various Public Service desks as needed.
• Alternates with other Persons-in-Charge as needed to be in charge of any branch location.
• May participate on special committees inside the library and/or within the community. Communicates effectively with staff, patrons, community, individuals and groups.
• Prepares correspondence and hears and resolves complaints.

Records Management

• Monitors hold report list, patron requests, as needed.
• Prepare weeding list.

Reference

• Reviews and responds to patron web requests.

Performs other duties as assigned.

Minimum Education & Experience Required

• Education: Bachelor’s degree is required. Master’s degree is preferred.
• Certifications or licensure: OLC certification is preferred.
• Years of relevant experience: 2 or more years is preferred.
• Years of experience supervising: 0 or more years is preferred.
• Pre-employment drug screening is required.
• Criminal background and education verification checks are required.

Knowledge, Skills, & Abilities

• Knowledge of professional library principles, methods, techniques, and procedures
• Knowledge of all Public Services positions and duties
• Knowledge of reader interest levels
• Skill in working with collective bargaining
• Ability to lead, plan and supervise the work of others with direction from the Branch Manager
• Ability to lead and facilitate small groups
• Ability to work with discretion and integrity when accessing or handling sensitive labor relations and management information, including matters related to negotiations, grievances, and personnel decisions, in a manner consistent with the responsibilities and legal obligations of a confidential employee.
• Ability to travel locally to library branches.
• Ability to use a computer and job-related software or systems applicable to the essential functions of the job, which may include, but not be limited to email/calendar software, internet/intranet browsers, word processing, spreadsheets, database software, and various systems of software used by the Library.

Physical Demands & Working Conditions - Light

• The work environment involves everyday risks or discomforts that require normal safety precautions typical of offices, which includes the need for general safe workplace practices with office equipment and computers, avoidance of trips and falls, and observance of fire regulations.
• Employee may be exposed to hot and cold weather conditions to perform tasks, or warmer or cooler temperatures within Library buildings and property.
• The noise level in the work environment is usually quiet.
• This position is performed in an office setting although off-site meetings in various settings occur.
• Lifting light objects of up to 25 pounds and carrying them distances of up to 25 feet is required.
• Moving light objects of up to 25 pounds and pushing them distances of up to 25 feet is required.
• May require working irregular hours, including evenings and weekends.
• Frequent local travel by library vehicle/personal automobile is required.
• Occasional overnight travel may be required.