Interim Payroll Manager (DO)

Below is our job description for this position. Please also review the Important Instructions & Additional Information section below, which contains valuable information about our application process.

Basic Function

Under the direction of the Vice Chancellor, Human Resources, the Payroll Manager will plan, organize, and manage the preparation, analysis, maintenance, and processing of the District’s payroll function and provide supervision and guidance to assigned staff.

Representative Duties

1. Supervise the preparation, analysis, maintenance, and processing of the District’s payroll function.

2. Assist in establishing and implementing District accounting and financial policies pertaining to the payroll function.

3. Establish working procedures and processes for the payroll unit.

4. Interpret District accounting and financial policies as they apply to the payroll function.

5. Maintain in-depth technical and professional knowledge of the payroll function. Develops and recommends modification to accounting and financial processes.

6. Perform full supervisory activities including performance appraisal, discipline, and making hiring and selection recommendations.

7. Provide technical support, training, and general backup for payroll operations; plan, prioritize, assign, and supervise the work of payroll office staff.

8. Coordinate activities with other departments; communicate with a variety of offices and agencies, including the Office of the County Superintendent of Schools, county offices of the Treasurer and Auditor/Controller, State Teachers' Retirement System, Public Employees' Retirement System, Internal Revenue, and Franchise Tax Board.

9. Establish schedule for transmitting direct deposit payments for wages to the bank; coordinate the distribution of payroll warrants; sort warrants by location or bank code for direct deposits; reconcile direct deposit account; and analyze account deposits and debits.

10. Prepare, submit and monitor the required retirement reports; compute payment schedule and coding.

11. Monitor and adjust employee annual wage statements for overpayments, third-party sick pay, and workers’ compensation payments.

12. Deposit federal and state withholding taxes for employee wages for each payroll processed by the District.

13. Coordinate, schedule, and review payroll activities; compose correspondence to employees regarding payroll activities and procedures.

14. Monitor compliance of legislative changes and District contract revisions; recommend procedural changes as necessary; and design and implement the use of payroll-related forms.

15. Research and respond to questions regarding District payroll policies and procedures; prepare responses to court or arbitration-ordered payroll data.

16. Prepare and submit quarterly and annual payroll reports and statements to appropriate governmental agencies as required.

17. Coordinate the processing of W-2 statements; annually balance W-2 figures.

18. Conduct formal and informal workshops on payroll-related matters, including timekeeping procedures, scheduling, warrant distribution, and retirement eligibility.

19. Test upgrade products for new technology in the payroll area.

Minimum Qualifications

Knowledge & Abilities

Important Instructions & Additional Information

Complete applications received by the "assured consideration date" above are guaranteed to be reviewed by Human Resources. If you apply after this date, there is no guarantee that your application will be reviewed. However, we still recommend that you apply because recruitments remain open and are posted until filled. The District and/or College reserves the right to extend time limits and/or repost or restart recruitments at any point.

Completed applications must include the following.

• Completed online application for employment
• Current resume
• Letter of interest (cover letter)
• List of 5 (five) professional references (entered in online application)
• Copy of legible transcripts (if required for the position)

It is the applicant's responsibility to redact or remove any personally identifiable information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, photos, etc.

International or Foreign Degrees

Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application.

Accommodations

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (For more information, see our Diversity, Equity, Inclusion, and Equal Employment Opportunities website.)

Discrimination Free Work Environment

Discrimination based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation of any person, military and veteran status, or the perception that a person has one or more of these characteristics is illegal and violates Kern Community College District policy.

The Kern CCD Equal Employment Opportunity Plan guides the development, implementation, and monitoring of the District's efforts to foster equal employment opportunities and workplace diversity.

See our Discrimination-Free Work Environment webpage for more information.

Work Authorization

Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

E-Verify

The Kern Community College District participates in the U.S. Department of Homeland Security’s E-Verify program to verify the identity and employment eligibility of all newly hired employees. To learn more about E-Verify, please visit e-verify.gov.

Helpful Links

Kern Community College District

Salary Schedules

Job Descriptions

Benefits

Faculty Minimum Qualifications/Equivalency Process

Full-time permanent employees (20+ hours per month) are eligible for health benefits:

• Health

• Dental

• Vision

• Life Insurance

• Long-term Disability

In addition to the above benefits, the District also offers a robust voluntary benefits selection:

• Flex 125

• Additional products and services through American Fidelity

• Supplemental Voluntary Life Insurance

• Tax Shelter Annuities

The District participates in CalPERS Retirement System and Social Security benefits for Classified and Management employees. Employees covered under the California Public Employees Retirement System (CalPERS), are vested 100% after five years of full-time service credit.

The District participates in the State Teacher's Retirement System (STRS) for faculty. Employees covered under the State Teacher's Retirement System (STRS), are vested 100% after five years of full-time service credit.

The following classifications are eligible for the Affordable Care Act (ACA) health benefits at the employee expense offered through SISC:

• Permanent Employees (19 hours or less)
• Adjuncts
• Temporary Hourly
• Professional Experts