Inventory Controller

Procurement Management:

• Manage the complete procurement cycle for materials, products, equipment, and supplies.
• Source and liaise with suppliers to obtain quotations, negotiate prices, and finalize contracts.
• Issue and monitor purchase orders, ensuring timely delivery of goods.
• Evaluate and track supplier performance, ensuring quality, cost-effectiveness, and reliability.

Inventory Management:

• Maintain optimal inventory levels considering lead times, consumption patterns, and forecasted demand
• Conduct regular stock takes, cycle counts, and reconciliations to maintain high inventory accuracy.
• Ensure proper storage, labelling, and organization of stock according to safety and company standards.

Supplier Management:

• Build and maintain strong supplier relationships to support smooth procurement operations.
• Monitor supplier lead times and communicate expectations clearly with internal teams.
• Update and maintain supplier information such as contact details, pricing, and payment terms.

Order Processing and Receiving:

• Oversee receiving processes, ensuring delivered goods match purchase orders and meet quality standards.
• Ensure accurate documentation of deliveries and process returns for damaged or incorrect items.
• Coordinate with operations to ensure materials are delivered to the correct departments on time.

Inventory Control and Reporting:

• Maintain accurate records of all inventory transactions, including purchases, transfers, consumption, and returns.
• Generate daily, weekly, and monthly inventory reports on stock levels, usage trends, and replenishment needs.
• Monitor product expiry dates and report items near expiry for timely action.

Budget and Cost Control:

• Collaborate with finance to prepare and manage procurement budgets.
• Ensure cost-efficient purchasing while maintaining product quality and compliance.
• Track all procurement-related spending and reconcile accounts to stay within budget.

Compliance and Documentation:

• Ensure compliance with company policies, health and safety standards, and regulatory requirements.
• Maintain organized and up-to-date documentation of all procurement and inventory activities.

Collaboration with Other Departments:

• Work closely with finance, operations, managers, and clinic staff to ensure inventory meets operational needs.
• Provide regular updates to department heads and ensure timely replenishment of materials.

KPIs:

1. Procurement Management

a. Percentage of purchase orders delivered on time: 95% Target

b. Percentage of cost savings achieved: 5-10% annual savings

2. Inventory Management

a. Inventory accuracy rate: 99% Target

3. Supplier Management

a. Supplier performance score: 90% or higher Target

b. Percentage of suppliers meeting lead time requirements: 98% Target

4. Order Processing and Receiving

a. Order fulfillment accuracy: 98% Target

b. Percentage of returns processed: Less than 2%

5. Inventory Control and Reporting

a. Timeliness and accuracy of inventory reports: 100% on-time reporting

b. Percentage of expired materials: Less than 1%

6. Budget and Cost Control

a. Adherence to procurement budget: 98% Target

7. Collaboration with Other Departments

a. Internal customer satisfaction with procurement service: 90% Target

Job Type: Full-time