Inventory Manager

Purpose of This Role (Read This First)Your job is to make sure the inventory in the system matches reality.Accurate inventory allows:

• Future orders to be made from reports (not guessing)
• Low-inventory alerts to actually mean something
• Fewer out-of-stocks on hot items
• No money wasted on non-movers expiring in storage

This role is critical. Mistakes here directly cost the store money.What You Are Responsible ForYou are responsible for:

• Uploading all invoices into the POS accurately
• Updating inventory quantities and price changes

• Keeping shelves and storage organized and counted

• Catching discrepancies early

• Preventing overstock on slow items
• Preventing out-of-stock on fast movers

You are not responsible for making orders however you can make suggestions to management.What NOT To DoYou do not:

• Ignore discrepancies
• Guess quantities
• Leave errors “for later”
• Decide to hide or delay mistakes

If something looks wrong, you stop and ask management.Daily Priorities (In Order)1st. Receiving & Invoices (Top Priority)Whenever a delivery arrives:

• Frozen items are entered first to avoid defrost
• Work carefully but efficiently
• Every invoice line must be entered correctly
• You may use AI ONLY TO SHOW ON WHAT PAGE OF THE INVOICE THE LINE IS.
• All pricing for products must maintain 40% MARGIN, shown on POS System Product Maintenance

VERY IMPORTANT – MarktPOS Saving Rule

• The system is cloud-based
• You must:
• Click Save

• Verify it saved
• Click Save again

• Confirm before moving to the next item

If you forget to save, the inventory will be wrong and cause losses later.2nd. Accuracy ChecksEach day you must:

• Check the walk-in fridge

• Check freezers (back of store + basement)
• Compare what you see physically vs what the system shows
• Resolve differences immediately

If unsure → ask the manager.3rd. Floor & Shelf WorkWhen not on the POS:

• Count items on shelves
• Count items in storage
• Update the system to reflect the true total

• Bring product from storage to shelves so shelves are full
• Organize shelves to look neat and professional
• Fix missing or incorrect price tags

Default task when idle:Count → Update → Stock → Organize.High-Risk Departments (Extra Attention)Most volatile and stressful:

• Meat & Seafood

• Dairy

Rules:

• Meat & Seafood and Dairy expire fastest
• These areas must be checked frequently
• Inventory errors here cause immediate losses

Waste, Expiration & DiscountsExpiration Rules

• Expiration date = must be thrown out after date

• Shrink item in POS and discard

“Best By” Items

• Can legally still be sold
• Stay on sale to move quickly

Discounting Rules

• Items expiring within 1 month or less must go on sale
• Hot movers may stay full price, if uncertain → ask manager
• You may suggest discounts, but confirm if unsure

Produce

• Small department
• Adjust price based on quality
• Prevent waste where possible

Errors & Discrepancies (Zero Tolerance)No error is acceptable to ignore.If you see:

• Wrong price
• Wrong quantity
• Missing product
• Confusing invoice line
• Something that “doesn’t make sense”

You must:

• Stop
• Tell the manager immediately
• Fix it together

Do not guess.
Do not wait.Communication RulesIf the manager is:

• In store → ask in person
• Not available → call
• No answer → text as last resort

If you are unsure, escalate.
That is the correct action.Work Expectations

• Full-time role (40 hours/week)
• This job is vital to the business
• When there is “nothing to do,” that means:
• Counting
• Organizing
• Correcting
• Stocking

There is always something to do.What Success Looks LikeYou are succeeding if:

• Inventory numbers match reality
• KPI (Key Performance Index) every 1-2 months goal of 98% accuracy is achieved.
• Hot items stay in stock
• Slow items stop expiring in storage
• Orders can be made efficiently from reports
• The manager no longer needs to constantly fix inventory errors

Job Type: Full-time

Pay: From $19.00 per hour

Expected hours: 36 – 40 per week

Work Location: In person