Invoice Processing Clerk

JOB SUMMARY

Salary range: $20.00 - $24.00 per hour.

The Invoice Processing Clerk is responsible for a variety of administrative tasks and processing within the Holland Residential Accounting team in accordance with Holland Partner Group’s Core Values.

ESSENTIAL JOB FUNCTIONS

• Enter and process invoices for purchase order (PO) required vendors, ensuring accuracy, alignment with purchase orders, and that documentation is received and recorded in a timely manner across multiple databases.
• Process invoices for non-PO vendors in accordance with company guidelines, ensuring appropriate coding, approvals, and supporting documentation are obtained.
• Monitor AR aging reports for designated vendors, following up on outstanding balances, coordinating with vendors and internal teams to resolve issues, and identifying and escalating aging concerns.
• Setup and maintain all Yardi system service contracts.
• Research, investigate, and resolve invoice issues, discrepancies, and inactive vendors.
• Maintain electronic files according to Holland Standard Operating Procedures.
• Collaborate with on-site staff to reconcile issues and discrepancies.
• Complete all weekly/monthly KPI reporting.
• Identify opportunities for process improvements and provide recommendations to the Accounting Operations Supervisor to enhance efficiency, accuracy, and consistency.
• Ensure compliance with Holland policies and procedures.
• Attend and participate in training programs as required.
• Represent Holland Partner Group in a professional manner at all times.
• Perform all other duties as directed and assist the overall team effort.

JOB REQUIREMENTS

Education: High School Diploma or equivalent is required. A college degree in accounting or other related coursework preferred.

Experience: Six (6) months experience in a data entry or administrative role required. Experience in residential or commercial property management preferred.

Knowledge, Skills and Abilities Required:

• Ability to perform basic to intermediate mathematical functions.
• Strong verbal and written communications skills.
• Ability to accurately perform multiple tasks in a complex and fast-paced operating environment while maintaining a strong attention to detail.
• Competency in Microsoft Word, Excel, and Outlook.
• Computer literacy and familiarity with property management systems, including Yardi software, preferred.
• Strong customer service orientation.
• Excellent organizational and analytical skills.
• Ability to work well with others.

Attendance: This full-time position requires regular and punctual attendance compliant with the schedule set to meet company needs. Additional hours or overtime may be required.

This position also requires:

• Ability to lift or move up to twenty (20) pounds.
• Hearing and visual ability to observe and detect signs of emergency situations.
• Fluency in English both verbally and non-verbally.

Benefits: Holland is proud to offer a competitive and comprehensive benefits package, with enrollment eligibility beginning first day of the month following date of hire, that includes health care benefits (Medical, Dental, Vision, HSA, FSA), income replacement (Long-term Disability) and retirement savings through our 401(k), including employer match. Supplemental benefits are also available (Accident, Hospital Indemnity, Critical Illness, Short-term Disability, Commuter FSA) and we are proud to offer our Employee Assistance Program (EAP) and Tuition Reimbursement. We offer Paid Time Off (PTO) and state mandated Paid Sick Leave, paid holidays, the opportunity for our employees to get involved in their communities using Volunteer Time Off (VTO), and a generous Sabbatical after every 5 years of service. There are also opportunities to share in the success of the company through our profit share programs.

If interested, you can search for specific or similar opportunities on Holland's Careers Page and apply to the job posting with an accurate resume for consideration.