Invoicing Administrative Assistant

About Us

Metal Treaters Inc. has the longest continuous ownership in the metal treating industry serving Minnesota and the Upper Midwest. Although MTI began as a tool & die heat treater, the company now offers full service capabilities that include: Vacuum Processing of the Tool Steels, Induction, Carburizing, and Neutral Hardening. MTI has broad range of customers. Customer satisfaction has been demonstrated by customer loyalty.

Job Summary: General office work, including: Invoicing, filing, answering phones, etc.

Functions & Responsibilities:

• Switchboard operation, directing calls, and answering questions as needed.
• Assist top management and others with job order cards. The cards are then returned for invoicing, sorting and filing. Mail invoices to customer. Submit invoices on customer portals.
• Assemble customer pick-up request list daily for drivers.
• Handle the daily UPS & other delivery companies billing information, as needed.
• Sorting and assembling documents as needed.
• Maintain customer files: Monthly organization-end of year transition.
• Assists with parts maintenance and pricing, as needed.
• Maintains a clean work area.
• Ensures security and proper use of company equipment, tooling, and supplies.
• Adheres to all safety standards and procedures, and maintains an ongoing.
• Awareness of safety for self and others in assigned work areas.
• Participates in company sponsored training as required.
• Performs other related duties and responsibilities as required or assigned.

Qualifications:

• Computer and data entry Skills.
• Ability to answer phone in a polite and respectful manner.
• Organized and efficient.
• Friendly and works well with others.
• Professional in verbal and written/skills.
• Knowledge of filing.

Working Conditions: Office Environment. May encounter some exposure to processing floor where there is dirt, dust, oil and varying temperatures.

Physical requirements:

• Able to sit for long period of time.
• Able to climb stairs.

Hours: Monday - Friday 7am-3:30pm (with a 30 minute unpaid lunch)

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off

Experience:

• Receptionist Experince: 1 year (Preferred)

Work Location: In person