IT Asset Administrator

GENERAL DESCRIPTION OF POSITION

The IT Asset Administrator is responsible for the daily and long-term strategic management of technology-related hardware within the organization, including planning, procurement, monitoring, and tracking hardware assets to ensure compliance with vendor contracts. This position assists in forming procurement strategies to optimize technology spending across the organization and will develop and implement procedures for tracking company assets throughout their life cycles.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Manage tracking and inventory of all technology related assets, including desktops, laptops, network equipment, IP phones, and printers. This duty is performed daily, about 20% of the time.

2. Oversee the development, maintenance, and execution of the asset management program, including policies, processes, procedures, tools, and reporting. This duty is performed weekly, about 10% of the time.

3. Establish standards and life cycle management of technology related assets spanning from asset selection to refresh and disposal. This duty is performed quarterly, about 5% of the time.

4. Ensure accurate and timely reporting of asset information by leveraging reporting and metrics dashboards. This duty is performed weekly, about 10% of the time.

5. Manage vendor relationships with third-party suppliers of technology equipment. This duty is performed daily, about 5% of the time.

6. Develop and oversee technology asset decommission process, including creating disposal procedures and maintaining documented records of disposal. This duty is performed monthly, about 10% of the time.

7. Manage vendor relationships with third-party asset disposal partners, including vendor selection and due diligence, and verifying proper disposal within bank standards. This duty is performed as needed, about 5% of the time.

8. Oversee the Inventory Specialist position to ensure accurate completion of duties, including purchase order generation, hardware/software purchasing, and asset disposal. This duty is performed daily, about 10% of the time.

9. Manage projects involving hardware acquisition, move, or disposal, including branch refresh and mergers/acquisitions. This duty is performed as needed, about 5% of the time.

10. Completes required BSA/AML training and other compliance training as assigned. This duty is performed as needed, about 5% of the time.

11. The ability to work in a constant state of alertness and in a safe manner.

12. Occasionally work from the corporate office reception desk, performing basic reception duties such as answering phones, greeting visitors, and signing for deliveries. This duty is performed as needed, about 15% of the time.

13. Perform any other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc. Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college, plus 3 years related experience and/or training, and 12 to 18 months related management experience, or equivalent combination of education and experience.

COMMUNICATION SKILLS

Ability to read a limited number of words and recognize similarities and differences between words and between series of numbers; ability to write and speak simple sentences as a means for basic communication. ability to read and understand simple instructions, short correspondence, notes, letters and memos; ability to write simple correspondence. ability to read and understand documents such as policy manuals, safety rules, operating and maintenance instructions, and procedure manuals; ability to write routine reports and correspondence. ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization. ability to write reports, business correspondence, and policy/procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.

CRITICAL THINKING SKILLS

Ability to solve practical problems and deal with a variety of known variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or diagram formats.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

ITIL Foundation v3 or v4

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

Not indicated.

SOFTWARE SKILLS REQUIRED

Intermediate: Spreadsheet, Word Processing/Typing

Basic: Accounting, Presentation/PowerPoint

WORKING CONDITIONS

Somewhat disagreeable working conditions. Continuously exposed to one or two elements such as noise, intermittent standing, walking, pushing, carrying, or lifting. May involve some travel and/or work is at times, in the evening or during the night hours.

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the functions of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Semi-repetitive, low physical. Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks.

While performing the functions of this job, the employee is regularly required to talk or hear; frequently required to stand, sit, reach with hands and arms, stoop, kneel, crouch, or crawl; and occasionally required to walk, climb or balance. The employee must occasionally lift and/or move up to 50 pounds; regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision; distance vision; and depth perception.

ADDITIONAL INFORMATION

• Knowledge of hardware and software specifications.

• Knowledge of Microsoft Office.