IT Procurement & Proposal Specialist

Job Title: IT Procurement & Proposal Specialist

We are looking for a detail-oriented IT Procurement & Proposal Specialist with experience in both IT procurement and proposal preparation. The ideal candidate will manage sourcing and purchasing of IT products and services while also preparing commercial and technical proposals, quotations, and bid documentation in coordination with internal teams.

Key Responsibilities

Manage end-to-end procurement of IT hardware, software, licenses, networking equipment, and related services.

Source, evaluate, and negotiate with vendors to obtain competitive pricing, quality products, and timely delivery.

Prepare purchase orders, vendor comparisons, cost analyses, and procurement documentation.

Coordinate with internal teams to understand technical requirements and procurement specifications.

Prepare technical and commercial proposals, quotations, RFQs, RFP responses, and bid documentation. Gather pricing, technical information, and supporting documents from vendors for proposal submissions.

Ensure all proposal submissions are accurate, compliant, and submitted within deadlines.

Maintain vendor databases, procurement records, proposal documentation, and contract files.

Track market pricing, supplier performance, and technology trends to support both procurement and proposal development.

Coordinate with finance, operations, and technical teams for approvals and documentation.

Requirements

Bachelor’s degree in Business Administration, Supply Chain Management, IT, or a related field.

2–5 years of relevant experience in IT procurement, proposal writing, tender handling, or bid preparation.

Strong understanding of IT products including hardware, software licenses, networking devices, and cloud-related services.

Experience preparing proposals, quotations, tenders, and commercial documentation.

Familiarity with vendors such as Dell Technologies, HP Inc., Cisco Systems, or similar IT suppliers.

Strong negotiation, analytical, documentation, and communication skills. Proficiency in Microsoft Excel, Microsoft Word, and proposal/document management tools.

Ability to manage multiple deadlines and work under pressure. Preferred Skills Experience in a software house, IT services company, or system integration environment.

Knowledge of public/private sector bidding and tender submission processes.

Understanding of commercial costing, budgeting, and vendor comparison analysis

Work Location: In person