IT Project Coordinator

Dubai, United Arab Emirates Posted on 06/03/2026

IFZA Dubai is the most dynamic and truly international Free Zone Community in the UAE, optimizing the country's strategic location and world-class infrastructure. We provide easy, reliable, and fast company formation services through our network of Professional Partners and Government Authorities.

Job Description

The IT Project Coordinator supports ITprojects by maintaining accurate documentation, records, and administrativecontrols throughout the project lifecycle. The role focuses on ensuring thatall project-related information is properly recorded, tracked, and archived tosupport operational continuity, reporting, and audit requirements.

The IT Project Coordinator does not hold decision-making authority. All projectgovernance, approvals, prioritization, and strategic decisions remain under theresponsibility of the Project Manager. The role operates in a support capacity,ensuring disciplined documentation and coordination in line with establishedproject management practices.

Responsibilities

• Maintainingcomplete, accurate, and up-to-date project documentation across all IT projects
• Creating,updating, and archiving project records including plans, schedules, registers,approvals, and correspondence
• Ensuringversion control and proper document classification in accordance with IT andPMO standards
• Recordingproject decisions, actions, and outcomes as approved by the Project Manager/ITManager
• Updating ZohoProjects, timelines, and task lists strictly based on Project Manager direction
• Schedulingproject meetings and accurately recording and distributing meeting minutes andaction items
• Compilingproject status reports using approved input from IT Team Leads and the ProjectManager
• Maintainingrisk, issue, dependency, and assumption logs as identified by the ProjectManager/IT Manager
• Coordinatingwith the Procurement department to support project-related purchasingactivities
• Preparingand maintaining procurement-related documentation such as requisitions,approvals, and delivery records, and vendor management
• Trackingprocurement status and timelines and reporting updates to the Project Manager
• Supportingaudits and reviews by providing complete, traceable, and audit-readydocumentation
• Operatingclosely with IT teams, Procurement, Finance, and other internal departments asrequired
• Performingother IT-related duties as assigned by Management

Requirements

• Full English Proficiency is required
• 1-2 years' experience in project coordination (ITPM is a plus)
• Strong organizational skills with high attention to detail and accuracy
• Strong technical knowledge covering General IT, Network, systems etc.
• Strong working knowledge of project management tools such as Zoho Projects, ClickUp, Jira, Confluence, SharePoint, or equivalent platforms
• Ability to manage multiple tasks priorities in a structured, deadline-driven environment
• 24 annual leave days
• Medical insurance plan (with the option to upgrade at your own cost)
• Invitations to participate in various company functions, staff events, and department team building events
• Opportunities to learn, develop and grow with the organization