IVF Clinical Coordinator

At Hanabusa IVF, we help patients achieve one of the most meaningful milestones in life — building a family. We are seeking a compassionate, organized, and highly motivated IVF Coordinator to join our growing fertility team.

This is an ideal opportunity for a Medical Assistant who thrives in a fast-paced clinical environment, enjoys patient interaction, and wants to play an active role in advanced fertility care.

You will work closely with physicians, nurses, embryologists, and patients throughout their fertility journey, providing both clinical support and emotional reassurance during some of the most important moments in our patients’ lives.

Why Join Hanabusa IVF?

• Work alongside a highly collaborative and innovative fertility team
• Be part of a mission-driven practice changing lives every day
• Gain hands-on experience in reproductive medicine and IVF procedures
• Growth opportunities within a rapidly expanding fertility practice
• Supportive team culture built on respect, teamwork, and continuous learning
• Competitive compensation with overtime opportunities

What You’ll Do

As an IVF Coordinator, you will play an essential role in patient care and clinical operations, including:

• Supporting patients throughout their fertility treatment journey
• Coordinating treatment cycles and maintaining accurate documentation
• Performing phlebotomy and preparing specimens
• Assisting physicians and nurses with procedures, including:
• Ultrasounds
• Egg retrievals
• Embryo transfers
• Saline sonograms
• IUI and IVF procedures
• Preparing procedure rooms and maintaining clinical flow
• Providing compassionate patient education and communication
• Collaborating closely with nursing, physicians, laboratory, and administrative teams
• Managing EMR documentation and patient communications efficiently and accurately

Every day is different in fertility medicine, and success in this role comes from adaptability, teamwork, attention to detail, and genuine compassion for patients.

Who You AreYou thrive in patient care.

You naturally connect with patients, communicate with empathy, and help people feel informed, supported, and cared for during emotionally sensitive situations.

You are a team player.

You enjoy working collaboratively, stepping in where needed, and supporting the success of the entire clinical team. No task is too small when patient care is the priority.

You are organized and accountable.

You can manage multiple priorities in a fast-paced environment while maintaining accuracy, urgency, and professionalism.

You are eager to learn.

Fertility medicine is dynamic and constantly evolving. You are excited to grow your knowledge and develop specialized clinical skills.

QualificationsRequired:

• Medical Assistant, Certified preferred
• Minimum 1 year fertility clinic experience
• Minimum 1 year phlebotomy experience
• Experience with EMR systems
• Strong written and verbal communication skills
• Ability to multitask in a fast-paced clinical environment
• Excellent patient care and customer service skills
• Dependable, proactive, and detail-oriented mindset

Preferred:

• Experience in women’s health or reproductive medicine
• Experience assisting with surgical or procedural care
• Proficiency with eIVF and Labcorp systems

Schedule & Work Environment

• Full-time, in-office position, possibility of hybrid in 6 months
• 8-hour shifts
• Occasional weekends and holidays on a rotating schedule
• Overtime eligible

Benefits

We value our team and offer a comprehensive benefits package including:

• Medical, Dental, and Vision Insurance
• 401(k) with employer match
• Paid Time Off and Sick Leave
• Life and Disability Insurance
• Paid professional development opportunities
• Employee fertility treatment benefits and discounts
• Supportive and collaborative workplace culture

About Hanabusa IVF

At Hanabusa IVF, our mission is to combine innovative fertility care with compassionate patient support. Our team of dedicated professionals works together to create an environment where patients feel heard, respected, and cared for throughout their journey to parenthood.

Our core values guide everything we do:
Respect Integrity Cooperation Family Always Learning

If you are looking for a meaningful career where you can make a direct impact on patients’ lives while growing professionally within reproductive medicine, we would love to hear from you.

Pay: $30.00 - $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid sick time
• Paid time off

Work Location: In person