Jr. High School Secretary Position

Job Overview
We are seeking an energetic and highly organized Jr. High School Secretary to join our vibrant educational team. This vital role involves managing front desk operations, supporting administrative functions, and ensuring smooth communication across the school community. The ideal candidate will bring a positive attitude, exceptional organizational skills, and a passion for supporting students, staff, and visitors. This paid position offers an exciting opportunity to contribute to a dynamic learning environment while honing your office management expertise.

Responsibilities

• Serve as the primary point of contact at the front desk, greeting visitors, students, staff, and parents with professionalism and warmth
• Manage multi-line phone systems, directing calls efficiently and providing excellent customer support
• Maintain accurate records through data entry, filing, and document proofreading to ensure information integrity
• Oversee calendar management and schedule appointments for school administrators and staff
• Handle office management tasks such as supply inventory, mail distribution, and maintaining office equipment
• Support bookkeeping activities using QuickBooks or similar software to track expenses and financial records
• Assist with clerical duties including typing reports, preparing correspondence, and managing student records in compliance with privacy policies
• Facilitate communication by utilizing Google Workspace tools (Gmail, Calendar, Drive) for collaboration and organization
• Provide bilingual support to accommodate diverse student and family needs when necessary
• Uphold professional phone etiquette while managing inquiries via phone or email

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and strong computer literacy skills
• Experience with office management, clerical work, or administrative support in an educational setting
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Strong typing skills combined with attention to detail for proofreading documents accurately
• Knowledge of multi-line phone systems and front desk procedures to ensure seamless communication flow
• Bilingual abilities are highly desirable to support a diverse school community
• Familiarity with QuickBooks for basic bookkeeping functions is a plus
• Exceptional customer service skills coupled with professional phone etiquette
• Ability to handle sensitive information discreetly while maintaining confidentiality
• Personal assistant experience or calendar management skills that enhance daily operations

Join us as a Jr. High School Secretary where your enthusiasm and organizational talent will make a meaningful impact on our school community! We value dedicated professionals who thrive in a fast-paced environment and are committed to fostering a positive educational experience for all students.

Pay: $16.00 - $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person