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JUDICIAL ASSISTANT I (FLEX)
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Description
WE ARE HIRING: JUDICIAL ASSISTANT I
Join the Superior Court of California, County of San Bernardino, as a Judicial Assistant I and play a key role in supporting courtroom operations and case management. In this position, you will help ensure the efficient administration of justice by maintaining accurate court records, assisting judicial officers, and coordinating daily courtroom activities.
If you possess strong organizational skills, attention to detail, and the ability to navigate legal procedures in a fast-paced environment, we encourage you to apply.
This recruitment will remain open until 200 applications are received or until 11:59 PM on Friday, January 30, 2026, whichever occurs first. Please note that the recruitment may close without prior notice. Once 200 applications have been submitted, the posting will automatically close. This recruitment will also be used to establish an eligibility list for future vacancies.
Résumés will not be accepted in place of the required application or the responses to the supplemental questions.
ABOUT THE POSITION
Under general supervision, support judicial officers and perform specialized clerical work as the clerk in attendance in a courtroom and in the processing of a variety of legal documents; and performs related duties as required both in the courtroom and back office supporting court processes, hearings and trials.
Distinguishing Characteristics
Judicial Assistant I is the training-level class in this series. Initially under direct supervision, incumbents learn and perform a variety of courtroom clerical and support duties. Incumbents are expected to acquire and demonstrate knowledge of case law, code sections and court procedures through observing and participating in the work of a Judicial Assistant II under immediate supervision.
A Judicial Assistant II is the skilled, journey-level class of this series and performs the full range of assigned duties with a significant degree of independence and sound judgment involving a variety of difficult, specialized and highly responsible courtroom support functions that require a thorough knowledge of the terminology, procedures and practices for their case type/calendar, with a significant degree of accountability for results. They provide on-the-job training for Judicial Assistant I's and input to their supervisors for evaluating purposes.
Employees in both classes typically report to an Operations Supervisor or District Manager.
Distinguishing Characteristics
Judicial Assistant I is the training-level class in this series. Initially under direct supervision, incumbents learn and perform a variety of courtroom clerical and support duties. Incumbents are expected to acquire and demonstrate knowledge of case law, code sections and court procedures through observing and participating in the work of a Judicial Assistant II under immediate supervision.
A Judicial Assistant II is the skilled, journey-level class of this series and performs the full range of assigned duties with a significant degree of independence and sound judgment involving a variety of difficult, specialized and highly responsible courtroom support functions that require a thorough knowledge of the terminology, procedures and practices for their case type/calendar, with a significant degree of accountability for results. They provide on-the-job training for Judicial Assistant I's and input to their supervisors for evaluating purposes.
Employees in both classes typically report to an Operations Supervisor or District Manager.
Essential Functions
- Prepares, examines, and maintains a variety of court-related calendars, reviews files to post information on court calendar; reviews files for necessary documents; maintain records for statistics/backlog.
- Attends trials, courtroom hearings, and conferences; documents court actions and procedures by handwritten minute order or entry in the court's case management system with "point of event" entry; prepares brief summaries including but not limited to court attendance, court findings, court orders and continuances.
- Reviews and received legal documents for completeness, conformity, jurisdiction and validity with code and court procedures; accepts documents or rejects if requirements are not met; receives and prepares legal documents/orders to support court orders; completes and distributes a number of computer-generated orders and documents.
- Maintains records of jury selection process and attendance; administers oath to jury, witnesses, interpreters and bailiffs; reads verdicts, and polls jury; calculates and collects jury fees and court reporter fees.
- Advises attorneys, general public, local and state agencies regarding status or cases and explains legal processing procedures; researchers and reviews new legislation and changes in case law; acts as liaison between attorneys, other court related agencies and the judicial officer.
- Coordinates courtroom activity and needs with document processing unit, jury services and other court units as well as legal counsel, law enforcement representatives and others involved with court operations and execution of orders; manages the courtroom making sure that it is run efficiently and effectively; assures the correctness of the court orders and procedures.
- Takes custody of, marks, and keeps written records of all physical exhibits presented to the court as evidence.
- Assists in training other Judicial Assistants.
- Assists in document processing units when services are not required in the courtroom.
- Provides vacation and temporary relief as required.
- Performs other duties as assigned.
At the Judicial Assistant II level:
- Provides guidance, assistance and mentoring to new Judicial Assistants, Court Attendants and other clerical staff; provides on-the-job training to Judicial Assistants including mentoring on courtroom protocol, proper public contact techniques, legal terminology, rules, documents, pleadings, use of case management systems, administration of appropriate oaths and procedures for specific types of hearings/cases including trial procedures; reviews work product for accuracy and completeness; provides input to supervisor on work performance.
- Researches and reviews new legislation and changes in case law; assists with policy and procedure development.
- Assists in document processing units when services are not required in the courtroom; provides vacation and temporary relief as required, including travel to other court districts and divisions to provide courtroom calendar coverage.
- May participate on various task forces and committees; attends meetings and participates in training.
- Performs other duties as assigned.
Minimum Qualifications
Judicial Assistant I- Graduation from high school or GED equivalent, and at least three (3) years of increasingly responsible clerical experience in a court or legal office preparing or processing legal documents for court filing and processing, or an equivalent combination of education, training and experience. Completion of college-level course work is desirable.
There is no permanent status as Judicial Assistant I. Incumbents must pass probation and be capable of meeting the proficiency criteria to promote to the full journey-level Judicial Assistant II within twelve (12) months or be terminated or returned to a position allocated to a classification in which the employee has passed probation.
Judicial Assistant II - Two (2) years of equivalent or higher-level experience in another California trial court.
There is no permanent status as Judicial Assistant I. Incumbents must pass probation and be capable of meeting the proficiency criteria to promote to the full journey-level Judicial Assistant II within twelve (12) months or be terminated or returned to a position allocated to a classification in which the employee has passed probation.
Judicial Assistant II - Two (2) years of equivalent or higher-level experience in another California trial court.
Resumes will not be accepted in lieu of the required application and supplemental application.
Selection Process
2. Your answers to the supplemental questions may be scored and ranked. Depending on how many people apply, you may also be asked to complete an online assessment or a screening interview.
3. If you pass step 2 and meet the minimum qualifications, your name will be placed on the eligible list. From there, you may be considered for an interview. Please note that being on the eligible list does not guarantee an interview or a job offer.
All candidates will be notified via email of their status at each step of the process. Additional steps in the selection process may include an internal reference check.
Physical Characteristics
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; perform repetitive movements of hands or wrists; and stoop, kneel, bend at the waist, crouch or crawl. The employee is frequently required to lift up to twenty-five (25) pounds unaided.
Specific vision abilities required for this job include close vision, distance vision, use of eyes, depth perception, color vision and the ability to adjust focus.
Specific vision abilities required for this job include close vision, distance vision, use of eyes, depth perception, color vision and the ability to adjust focus.
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