Landscape Maintenance Branch Coordinator

***This role is a Full-Time temporary position, with the potential to transition into an ongoing position based on company needs***

We currently have an opportunity as Branch Coordinator for our Landscape division located at our Taunton, MA facility. This is an excellent opportunity for a high-energy and professional individual who can handle numerous and varied responsibilities with exceptional attention to detail.

Under the general supervision of the Operations Manager this position provides broad-based support to facilitate and coordinate reporting within and from the Branch to Corporate.

REMOTE WORK IS NOT AVAILABLE FOR THIS POSITION.

ESSENTIAL ELEMENTS:

Essential Duties and Responsibilities:

· Perform basic bookkeeping activities and update the accounting system.

· Scan, code and establish workflow on all invoices through TimberScan to Corporate AP personnel.

· Maintain documentation and support on credit card purchases and submissions to Corporate for payment.

· Complete and coordinate all check requests.

· Maintain proper controls and documentation on Petty Cash.

· Coordinate and review time submission (systemic or manual), all forms relative to Payroll, ensuring employee time records are accurate and submitted to payroll by established deadline each week.

· Coordinate submission of all HR forms to Corporate, including new hire paperwork and onboarding.

· Coordinate customer surveys/data compiling relative to customer feedback.

· Maintain and update workflow procedures to ensure maximum efficiency, including developing standards and promoting activities that enhance operational procedures for Branch and Coordinator role.

· Partner with HR to maintain office policies and onboarding, as necessary.

· Coordinate with IT department for Branch needs.

· Ensure security, integrity, and confidentiality of data.

· Prepare reports and correspondence required by Management, including the use of SAGE application to generate Accounts Receivable and Accounts Payable related reports for review.

· Compile, track, and update data for key metrics and deliverables to be executed by Branch.

· Execute a variety of administrative duties including answering phones, filing, copying, etc.

· Assist Managers with support tasks.

· Maintain accurate and organized records.

· Manage reports, memos, and correspondence for internal and external purposes.

· Schedule, organize, and coordinate business meetings and conference calls.

· Coordinate office supply replenishment and monitor cost control over office budget.

· Correspond with Account Managers, Production Team, Field Crew, Mechanics, drivers customers, vendors, etc.

· Facilitate/own projects relative to insurance claims.

Education/Experience:

· Degree in Accounting, Finance or Business Administration preferred.

· Three years successful office administration or customer service experience required.

· Knowledge of basic bookkeeping principles and office management systems and procedures.

· Knowledge of MS Office, TimberScan/SAGE, AboutTime and BOSS Software preferred.

· Excellent verbal and written communication and interpersonal skills.

· Prior construction industry experience preferred.

· Organized with the ability to prioritize and multi-task.

· Reliable with patience and professionalism.

· Comfortable dealing with and handling confidential information.

· Proactive, takes initiative, and responds to requests with a sense of urgency both internally and externally.

· Ability to work independently within a team environment.

· Critical thinking capabilities with a focus on detail and accuracy.

· Bilingual (Spanish/Portuguese) a plus.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment on the basis of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, pregnancy or conditions related to pregnancy, disability or any other federal, state or local protected class.

Job Type: Full-time

Pay: From $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave

Experience:

• Customer service: 3 years (Preferred)

Language:

• Bilingual (Preferred)

Work Location: In person