Law Firm Administrator (3+ years exp.)

Law Firm Administrator (Phoenix, AZ)

Sonja Cotton & Associates is currently working with a well-respected Phoenix litigation firm to recruit an experienced Law Firm Administrator. The ideal candidate is a steady, solutions-oriented operator with 3+ years of law-firm management experience spanning facilities, HR, finance/accounting, and day-to-day IT/vendor coordination.

What You’ll Do:

• Operations & Facilities: Oversee office operations, space planning, vendor/contracts, equipment, and policies/procedures.
• Human Resources: Lead recruiting and onboarding; administer benefits; manage employee relations and performance; ensure policy compliance.
• Information Technology: Serve as primary liaison to IT vendors; triage user issues; coordinate telephone systems; help evaluate/implement software and best practices.
• Finance & Accounting: Partner with firm leadership on AP/AR, billing, payroll, month-end reporting, budgeting/forecasting, and KPI tracking.
• Leadership & Culture: Supervise administrative staff; drive process improvements; support a professional, client-focused culture within a busy litigation group.

What You Bring:

• 3+ years in a law-firm administrative/operations leadership role (mandatory).
• Working knowledge of HR best practices, payroll, and benefits administration.
• Familiarity with law-firm financials (billing cycles, trust accounting basics, reporting).
• Comfort coordinating with IT vendors and troubleshooting day-to-day issues.
• Organized, data-minded, and calm under pressure, excellent communication skills.

Compensation & Benefits:

• Competitive salary (commensurate with experience) and discretionary bonus potential.
• Medical, dental, and life insurance
• Optional HSA/FSA
• Short-term and long-term disability
• 401(k) with employer contribution
• Paid vacation and sick leave
• Paid parking

To Apply:

Please contact Sonja Cotton or Lesli Allen at (602) 230-7500 or email your resume to jobs@sonjacottonlaw.com. All inquiries are confidential.

Job Type: Full-time

Pay: $100,000.00 - $150,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement

Work Location: In person