Law Firm Executive Assistant (Remote)

An Executive Assistant provides high-level administrative and operational support to attorneys and firm leadership, helping ensure the efficient and professional operation of the law firm.

Responsibilities

• Anticipate the needs of attorneys and firm leadership to ensure seamless daily operations
• Prioritize and facilitate meetings, action items, and tasks for executives supported, coordinating with other senior-level executives' priorities and calendars.
• Serve as a liaison between attorneys, clients, and external parties; ensure smooth communication and case management.
• Manage documents and facilitate the flow of information between departments and key stakeholders, ensuring timely follow-ups
• Create, revise, and redline documents, including complex Word, Excel, and Adobe Acrobat files, with mastery of advanced usage and word processing
• Maintain accurate and up-to-date case files, ensuring all documents are properly filed and organized in the firm’s case management system.
• Work closely with paralegals and legal assistants to ensure case deadlines and filing requirements are met.
• Perform general administrative duties such as updating databases, maintaining organizational distribution lists, managing subscriptions, ordering office supplies, and processing mail
• Maintain an organized office environment that fosters productivity.
• Keep a high level of confidentiality in all interactions

Qualifications

• 2+ years of experience as an Executive Assistant or high-level administrative experience, preferably in a law firm or legal environment.
• Bachelor's degree preferred, but equivalent experience will be considered.
• Tech-savvy and Proficiency in Microsoft Office Suite, legal case management software (e.g., Clio, MyCase), and CRM tools.
• Excellent written and verbal communication skills. Attention to detail and accuracy in all tasks performed.
• Strong interpersonal skills with a polished, professional demeanor
• Ability to multitask, prioritize, and work efficiently under pressure. Must be able to manage competing priorities in a fast-paced, deadline-driven setting.
• Ability to work independently as well as collaboratively within a team environment.
• Professionalism and ability to instill trust in others
• Familiarity with legal terminology and procedures is preferred but not required.
• Passion for plaintiff-side litigation and advocating for underrepresented communities.
• High level of discretion in handling confidential and sensitive information

Work Location: Remote

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• What is your desired hourly pay range?

Language:

• Spanish (Preferred)

Work Location: Remote