Law Firm - Office Manager

Office Manager

Priest & Miller, LLP | Albuquerque, New Mexico | Full-Time

Salary: $75,000 – $110,000, Depending on Experience (DOE)

About Priest & Miller, LLP

Priest & Miller, LLP is a premier civil litigation defense law firm in New Mexico, specializing in complex torts, oil and gas litigation, medical negligence defense, and other insurance law matters. Based in Albuquerque, our team of 12 attorneys and 26 total employees is committed to delivering exceptional legal services in a culture of professionalism, respect, and teamwork. Visit us at priestmillerlaw.com.

Position Overview

The Office Manager is a critical leadership role responsible for the smooth day-to-day administrative operations of the firm. Reporting directly to firm partners, this position oversees human resources, accounts payable, vendor management, facilities, and a wide range of operational and administrative functions. The ideal candidate is a highly organized, detail-oriented professional who thrives in a fast-paced legal environment and brings demonstrated law office management experience from a similarly sized or larger firm.

This role does not involve client billing, attorney invoicing, or the handling of client funds.

Key Responsibilities

Human Resources

• Manage the full employee lifecycle, including recruiting, hiring, onboarding, training, and offboarding
• Administer employee benefits programs, PTO tracking, and leave requests
• Oversee performance evaluation processes and policy implementation in partnership with firm partners
• Maintain personnel files and ensure compliance with applicable federal and state employment laws
• Serve as the primary point of contact for HR matters and employee relations
• Develop and maintain firm HR policies and the employee handbook

Accounts Payable

• Process vendor invoices and ensure accurate, timely payment
• Manage the firm’s administrative budget, including negotiating contracts with vendors and service providers
• Maintain vendor records and manage ongoing vendor and contractor relationships
• Reconcile AP records and assist with month-end financial close tasks
• Track and process employee expense reimbursements

Office Operations

• Supervise and coordinate the activities of administrative staff, including reception, clerical, and support services
• Oversee facilities management, including space planning, maintenance, and office upgrades
• Liaise with IT support for office equipment and technology needs, ensuring optimal functionality
• Implement and monitor office policies and procedures to improve operational efficiency
• Manage office supplies inventory and coordinate internal and external meetings, including logistics and catering
• Handle sensitive information with confidentiality and discretion
• Provide operational and administrative support to firm partners as needed

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field
• Minimum 5 years of office management experience in a law firm or legal setting — experience managing a mid-sized firm (10+ attorneys) required
• Strong leadership skills with demonstrated experience managing and developing a team
• Proven track record in HR administration, including recruiting, benefits administration, and employee relations
• Hands-on experience with accounts payable processes, vendor management, and budget oversight
• Excellent organizational, multitasking, and problem-solving abilities with exceptional attention to detail
• High degree of discretion and professionalism in handling confidential firm and personnel matters
• Excellent written and verbal communication and interpersonal skills
• Proficiency with Microsoft Office Suite and office management software; familiarity with legal practice management software (e.g., Clio) a plus

What We Offer

• Salary of $75,000 – $110,000 DOE, paid on a bi-weekly basis
• Health insurance through BlueCross/BlueShield of New Mexico — employer pays 80% of employee premium and 50% of dependent premiums; three plan levels available
• Dental insurance through Guardian — employer pays 75% of employee premium and 50% of dependent premiums
• Vision insurance through Guardian— employer pays 75% of employee and dependent premiums
• Short-term disability coverage beginning on the 15th day of accident or illness (retroactive to day one), covering 24 weeks of salary up to $1,500/week
• Accidental Death & Dismemberment coverage at 1x salary up to $100,000, fully paid by the firm
• 401(k) with Safe Harbor provision — automatic 3% employer contribution regardless of employee contribution, plus annual profit sharing
• Paid Time Off: 10 days/year in years one and two, increasing by 5 days/year beginning in year three
• Sick leave accrued at 1 hour per 30 hours worked, up to 8 days per year
• Paid holidays per the New Mexico Supreme Court holiday calendar
• Opportunities for professional development and career growth
• A supportive, collegial environment with a team of experienced legal professionals

How to Apply

Interested candidates are invited to submit a cover letter, resume, and contact information for at least two professional references to resume@priestmillerlaw.com. All applications will be treated with the utmost confidentiality and reviewed on a rolling basis.

Priest & Miller, LLP is an equal opportunity employer and values diversity in our workplace.

Pay: $75,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person