Lead Administrative Assistant

Job description:

Administrative Assistant

Stafast Products, Inc.

Painesville, Ohio

Job Summary

Stafast Products, Inc. is seeking a highly organized, proactive, and detail‑driven Executive Assistant to provide comprehensive support to the Director of Operations. The ideal candidate thrives in a fast‑paced environment, is not afraid to handle anything from A–Z, and approaches every task—big or small—with professionalism and ownership. Confidentiality and discretion are essential.

Key Responsibilities

Executive Support

• Maintain and manage a detailed calendar for the Director of Operations, including meetings, appointments, and events.
• Plan and coordinate meeting logistics—conference rooms, resources, materials, and schedules.
• Prepare, confirm, and communicate domestic and international travel itineraries, including flights, lodging, and ground transportation.

Communication & Administrative Tasks

• Draft, send, and manage correspondence including emails, letters, notes, and phone communications on behalf of the Director.
• Assist in creating presentations, reports, and other documents; conduct research and review data as needed.
• Handle incoming requests with professionalism and prioritize urgency appropriately.

Project & Operations Support

• Assist with various projects including event planning, meeting coordination, and the use of project management software.
• Manage and reconcile corporate credit card statements.
• Oversee the company cell phone plan—billing, updates, and device administration.
• Maintain and organize company legal documents, including minutes, contracts, and compliance files.
• Responsible for coordinating and managing schedules for a small team, ensuring accuracy and timely communication.

Personal & General Support (A–Z Responsibilities)

• Assist with personal correspondence and administrative tasks as needed.
• Run errands, manage personal scheduling, and lend support on miscellaneous tasks.
• Tackle day‑to‑day needs such as organizing spaces, taking out the trash, light cleaning, or any small task that helps operations run smoothly.
• Embrace a “no job too big or too small” mindset—supporting however needed to ensure efficiency and success.

Qualifications

• Exceptional organizational skills with the ability to multitask, prioritize, and continually reprioritize as needed.
• High level of confidentiality, integrity, and professionalism.
• Strong Microsoft Office proficiency and demonstrated technical aptitude; willingness to learn new apps and tools.
• Excellent written and verbal communication skills with keen attention to detail and accuracy.
• Strong interpersonal skills and the ability to work collaboratively across teams.
• Resourceful, adaptable, and comfortable working independently with minimal direction.

Benefits

• Health, dental, and life insurance
• 401(k) with company match & Profit Sharing
• Paid time off and holidays
• Employee wellness programs
• Year‑end bonus

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement

Work Location: In person