Lead Mail Specialist #502

Target Hiring Range: $69,000-$78,000

Department: Support Operations
Posting Date Range: 2/23/2026-3/9/2026
Pay Grade Range: $63277-$110790
Work Hours: 8:00am-5:00pm
FLSA Status: Non-Exempt
Remote Work Status: Onsite

The Senate Sergeant at Arms does not pay for relocation expenses.

This vacancy announcement closes at 7pm EST. Late applications will not be accepted.

JOB OVERVIEW

Job Description

The Target Hiring Range for this position is: $69,000-$78,000

The Senate Sergeant at Arms (SAA) is seeking a hands-on Lead Mail Specialist to monitor employees and the screening process of incoming mail and packages arriving from the United States Postal Service and commercial couriers, while adhering to strict safety protocol. The Lead Mail Specialist will initiate the emergency response plan when an item is determined to be unidentifiable, threatening or suspicious to ensure the safety of the Senate community.

Key Accountabilities/Essential Job Duties
Ensures all letters and packages have been properly opened and inspected by each Mail Specialist, and all safety procedures follow standard operating procedures. Distributes work assignments, monitors attendance, and maintains supply inventory. Initiates emergency response plans when an item is determined to have suspicious or hazardous characteristics by notifying management. Troubleshoots mail/package issues and processing equipment. Conducts hands-on training and works alongside staff. Operates mail/package processing equipment and machinery as needed. Other duties as assigned.

JOB SPECIFICATIONS

Required Education
High School/GED.

Required Work Experience

• 1-3 years of experience in a mail facility operations.

Required Special Skills/ Knowledge

• As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role.
• Knowledge in Microsoft products.
• Ability to learn and navigate handheld accountability devices.
• Ability to obtain pulmonary, x-ray and respiratory fit certifications.
• Ability to work in an air-controlled environment while properly don/doffing personal protective equipment.
• Must completed annual threat recognition training.
• Monitors security alarm system, HVAC operations, negative air pressure and video cameras.
• Operates mail/package processing equipment and machinery as needed.

Desired Qualifications

• Proven ability to lead a team.
• Strong interpersonal, communication and problem-solving skills, (e.g. ability to build working relationships with others, clearly convey messages and effectively address employee concerns).
• Effective delegation skills, (e.g. distributing tasks/workload, based on operational needs).
• Strong organizational skills (e.g. ability to prioritize tasks and efficiently manage time).

Working Conditions

• Since this position requires onsite presence in support of the U.S. Senate when in session, this position requires the employee to be available and prepared to work during a lapse, in inclement weather, on holidays, and during late night, overnight, and weekend sessions. In the context of government furloughs, this position is considered excepted.
• This position directly supports essential services of the U.S. Senate. As such, this position requires the employee be available and prepared to work during a lapse, in inclement weather, on holidays, weekends, and during late nights to ensure essential services to the Senate continue without interruption. In the context of government furloughs, this position is considered excepted.
• Carrying or lifting Items of 50 lbs. individually or shared weight of 100 lbs.
• Work will require infrequently being outdoors and in varying weather conditions.
• Working on loading docks to monitor performance, mail/package accountability, greeting vendors.
• Frequent standing, walking, and bending.
• Work involves using large equipment (level 2 biosafety cabinet, mail sorter, twine and plastic strapping machines, and X-ray machines).
• Employees will be exposed to chemicals used for deconning level 2 biosafety cabinets.
• Exposes employees to dust and other potential threats (chemical, biological, radiological).
• Requires use of powered and non-powered pallet jacks and scissor lifts.
• Employees are required to don PPE daily (N-95, Gloves, and Tyvek suits).
• Using cleaning implements.
• Coordinating work efforts to meet deadlines.
• Employee is required to wear a uniform.

CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must:
1. Be a U.S. citizen;
2. Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. § 1324b(a)(3)(B);
3. Be (i) admitted as a refugee under 8 U.S.C. § 1157 or granted asylum under 8 U.S.C. § 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
4. Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).

Employment is contingent on background / security investigation results.

BENEFITS AT-A-GLANCE

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy, TSP/retirement savings, access to our Employee Assistance Program, and more! For more information regarding SAA’s benefits, please visit https://sen.gov/OPPW.

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to employment@saa.senate.gov with “Accommodation” in the subject line.

VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE

If you are identifying as veterans' preference eligible under the VEOA, please use this link to complete your application for Veterans' Preference AFTER you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.

Candidates only need to apply one time for veterans’ preference to be considered for all future veterans’ preference positions within the Senate Sergeant at Arms.

• All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement.
• Late applications for veterans’ preference will not be considered.
• Documentation to obtain veterans’ preference will not be considered if attached to the job application.
• If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email SAARecruitment@saa.senate.gov.

An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for veterans’ preference.