Learning Clinic Administrator (30 hours/week)

If you are passionate about education, thrive in problem-solving, and bring strong organizational skills, we invite you to apply to Strategies for Learning. This role is ideal for someone who enjoys supporting a dynamic team while contributing to a rapidly growing, family-centered learning community.

About Us

Strategies for Learning, Inc. provides individualized academic support for students from kindergarten through adulthood. We specialize in working with unique learners, helping them discover the joy of learning through self-awareness and metacognitive strategies. Learn more at: www.strategiesforlearning.com

Position Details

• Location: On-site* at our expanding learning clinic in Oakland, CA
• Schedule: Monday–Friday, 12:30–6:30 PM*

*With opportunities for hybrid/remote work and flexibility in the schedule, especially on Fridays

Key Responsibilities

• Maintain a welcoming, organized, and supportive clinic environment
• Manage incoming calls, emails, and mail
• Oversee new family inquiries
• Manage expenses and payments
• Provide administrative and technical support to clinicians, including scheduling
• Develop and oversee operational systems, policies, and procedures
• Assist with hiring: screen resumes, conduct phone interviews, and onboard new clinicians
• Manage digital marketing efforts (website updates, content creation, email newsletters)
• Support networking and outreach to allied professionals
• Collaborate closely with the Director of Education and the CEO on business development initiatives
• Prepare monthly payroll reports and client invoices

Required Qualifications

• Bachelor’s degree
• Health clearance and DOJ background check
• Proficiency in Google Workspace
• Experience in administration, and/or marketing, or sales

Preferred Qualifications:

• Experience with basic bookkeeping (Quickbooks)
• Familiarity with payroll or timesheet systems
• Experience with client management platforms (ex: Hubspot)
• Experience with website design (ex: WordPress)
• Experience with digital marketing and/or sales

Key Skills & Attributes

• Interested in a long-term, not short-term work
• Excellent interpersonal and communication skills with both children and adults
• Strong time management, organizational, and problem-solving abilities
• Ability to work independently with sound judgment and a high level of accountability
• Professionalism, discretion, and commitment to confidentiality
• Strong written and verbal communication abilities
• Ability to handle challenging situations with professionalism and composure
• High attention to detail
• Openness to feedback, accountability, and professional growth

Compensation & Benefits

• Compensation $32/hr to start
• Employer contribution to a Kaiser Permanente group health plan
• Paid time off
• Opportunity for raises and bonuses

How to Apply*

Please submit one PDF document including:

• Resume
• Cover letter

Email your application to: info@strategiesforlearning.com

File naming format: LastName_FirstName_ResumeAndCoverLetter_Date

*Applicants that do not follow these instructions will not be reviewed.

Pay: From $32.00 per hour

Work Location: In person