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Lease Administrator
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Why Choose Sage:
Sage Dental Management is a leading, rapidly growing Dental Service Organization (DSO) committed to innovation, excellence, and patient-centered care.
Overview:
Lease Administrator manages and maintains lease agreements for properties, ensuring accuracy and compliance with all terms. This role involves a variety of tasks, including preparing and reviewing lease documents, managing lease renewals and terminations, tracking payments, and resolving lease-related issues within the corporate real estate department.
Responsibilities:
Responsibilities include, but are not limited to:
- Preparing, reviewing and abstracting lease agreements, ensuring accuracy and compliance with company policies and legal requirements
- Manage the process of lease renewals, amendments and terminations
- Facilitate and prepare the monthly rent roll independently (approximately $1.7M per month)
- Track lease payments, manage rent escalations and Common Area Maintenance (CAM) payments
- Obtain the appropriate documents to establish an ACH Account for the rent payment of new leases and/or old leases in case of updated bank information
- Administrate all CAM Reconciliations for each property location
- Request and send security deposit checks for new leases when required
- Request Tenant Improvement Allowance distributions from Landlords
- Generate and prepare lease information, gross sales reports as requested from executive management or landlords
- Process estoppel certificates & SNDA requests
- Communicate and coordinate legal documents with outside legal counsel
- Coordinate with Property Managers, address issues and respond accordingly
- Apply and Process, renew and terminate business tax receipts licenses and permits for all properties.
- Coordinate inspections required by City or State jurisdiction with clinics and facilities team
- Renew and update the annual filling reports and fictitious name for all the clinics in Florida, Georgia, New York, Alabama, Delaware, Tennessee and Illinois
- Review lease language for the facility department regarding repairs, maintenance and HVAC
- Maintain accuracy of all lease records and information
- Assist auditors with requested information
- Works independently using discretion and judgement in making recommendations and decisions directly impacting organization
- Other duties as determined necessary
- A bachelor’s degree in business administration, finance, real estate or 3 years of lease administration experience
- Ability to assess, recommend and or make decisions using Company financials
- Understanding of lease terminology
- Strong attention to detail
- Excellent organizational skills
- Strong communication skills
- Paralegal certification strongly preferred
- Familiarity with current software system, ProLease Direct is preferable
Be part of a purpose-driven organization transforming dental care. Collaborate with a passionate, innovative team. Access to cutting-edge technology and professional development resources. Competitive compensation and benefits.
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