Leave and Compliance Specialist

Yaskawa America, Inc. - Drives & Motion Division is a U.S. corporation, created to provide Automation Solutions and Support to our customers in North America, Central America, and South America. Yaskawa is the world's largest manufacturer of AC Inverter Drives, Servo and Motion Control, and Robotics Automation Systems. Products are marketed through direct sales, partners, representatives, dealers, and distributors. Yaskawa America, Inc. - Drives & Motion Division is a wholly-owned corporation of Yaskawa Electric Corporation of Japan. Since 1915, Yaskawa Electric has served the world needs for products to improve global productivity through Automation.

JOB OVERVIEW:

Yaskawa America Inc. is seeking a Sr. Leave of Absence and Compliance Specialist that will lead the day-to-day administration and compliance of Yaskawa’ s leave programs to include STD/LTD/ADA, workers compensation and state mandated leaves as well as legal compliance activities such as reporting, risk analysis, policy and process development. If you like making an impact on employee's well-being during challenging times while also navigating the complexities of state and federal regulations, we have the position for you.

QUALIFICATIONS:

• A minimum of a Bachelor’s Degree in Human Resources or legal field of study

• 3-5 years of experience administering Leaves of absence including but not limited to STD, LTD, FML, ADA, Workers Compensation and state mandated leaves.

• In depth knowledge of leave and accommodation laws including FMLA, ADA, and state and local leave laws.

• Detail oriented with high level of accuracy, and ability to manage time to coordinate simultaneous projects.

• Ability to provide prompt and thorough responses to Associate and teammate requests; solicits teammate feedback to improve service.

• A consultative approach. Strong communication skills in a variety of channels (written, one-on-one, group).

• High degree of organizational skills, along with the ability to set priorities and work independently with minimal supervision in a high volume, fast paced work environment.

• High degree of analytical and process improvement skills. The ability to ask why and suggest improvement is critical to success.

• Ability to demonstrate compassion in the areas of life-threatening and chronic illness, grief and loss.

• Previous experience with Union environments is a plus but not a requirement.

• Ability to work well independently as well as collaboratively in a team environment.

• Experience with HCM systems (UKG is a BIG plus), EDI feeds, Business Intelligence reporting as well as advanced Excel skills are required.

DESCRIPTION OF DUTIES:

• Leads the coordination of processes for leave, disability, and absence management programs to ensure appropriate risk management, cost control and adherence to the law.

• Leads the ADA accommodation process, using industry experience to conduct interactive discussions with managers and Associates to arrive at optimal solutions, and ensuring procedural follow through.

• Manages the workers compensation process from date of injury to date of return.

• Ensures teammate HRIS and payroll records are accurate, including proper and timely execution of moving Associates through the appropriate lifecycle if they are not able to return to work.

• In conjunction with Yaskawa’s Leave TPA, monitors and tracks FMLA leave usage, ensuring compliance with leave entitlements and any applicable state or federal regulations.

• Provides timely responses to requests and questions regarding benefits, escalating complex issues to vendors or other HR team members as appropriate.

• Utilizes demonstrated technical skills with respect to leave to conduct analysis, problem solve, conduct process improvements, spot trends, and resolve issues.

• Implements and executes procedures to collect benefit premiums while Associates are on an unpaid leave.

• Manages vendor relationship to ensure quality and excellent customer service to the organization and to Associates. Manages any vendor changes as it relates to our internal processes or HRIS systems.

• Conducts and facilitates education and presentations of leave of absence programs and provisions to Associate’s as well Managers.

• Develops and executes the HR Compliance Policies, Monitoring and Reporting strategy and annual work plan, aligned with legal regulatory requirements and risks.

• Prepares and executes on a prioritized list of initiatives for each fiscal year.

• Develops and implements an HR Compliance Risk Assessment process and reports.

• Conducts regulatory horizon scanning on a continuous basis to identify changes in federal, state, provincial and local regulations and employment laws that affect the company.

• Responsible for HR Compliance policy updates and/or development to support regulatory changes.

• Partners with Vice President, Human Resources and Director, Human Resources to drive policy changes and consults on process, procedure and control development.

• Owns the Company’s Associate Handbook and updates.

• Develops and maintains HR Compliance monitoring and auditing plan.

• Conducts compliance audits on HR policies, procedures and practices. Drafts audit reports on results and remediation recommendations. Monitors known risks, internal control effectiveness, and the remediation of process deficiencies.

• Identifies and discusses emerging compliance issues with leadership and develops and presents compliance reporting to stakeholders, as necessary.

• Partners with the HR Compliance, Legal and Business Operations Teams to prioritize and respond to regulatory compliance matters.

• Completion of project work as assigned.

Some key advantages of working at Yaskawa include: career opportunities in diverse areas, a highly competitive benefit package, including a generous 401(K) plan, profit sharing, corporate wide bonus plan and educational assistance program offering up to $10,000 a year for graduate courses. Additional information regarding the benefit package can be found at the following link.

https://www.yaskawa.com/about-us/careers/benefits

Yaskawa America, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Come join the winning Yaskawa Team!

Education

Preferred

• Bachelors or better in Human Resource Administration

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.