Legal Administrative Assistant

Hirschler, a dynamic and multispecialty mid-sized law firm, is seeking an experienced Legal Administrative Assistant (LAA) to join our team. This full-time, in-office position, based in our Richmond office, will provide comprehensive administrative support to attorneys and paralegals.

The ideal candidate will have at least 2 years of legal-specific administrative support experience. Preferred candidates will have experience supporting a litigation practice.

As an LAA at Hirschler, you will assist attorneys and paralegals with tasks including document management, file opening and closing, calendaring, time entry/billing, meeting/conference scheduling, travel arrangements, and other special projects as needed. We seek a candidate who embodies Hirschler’s commitment to exceptional client service and is eager to be an integral part of our busy practice.

Responsibilities

• Prepare, edit, and format legal documents, pleadings, discovery, and correspondence.
• Manage attorney calendars, including court deadlines, hearings, mediations, and trials.
• Organize and maintain case files (electronic and paper) in compliance with firm procedures.
• Coordinate meetings, depositions, and travel arrangements.
• Assist with time entry, billing support, and expense reimbursements.
• File documents with state and federal courts.
• Communicate professionally with clients, courts, and opposing counsel.
• Assist with other departmental or firm-wide coverage and projects as needed.

Qualifications

• Minimum 2 years of administrative support experience in a law firm or other professional services environment.
• Preferred candidates will have litigation-focused administrative support experience.
• Strong knowledge of legal terminology, court rules, and e-filing procedures.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, etc.).
• Excellent organizational skills and ability to manage multiple priorities under deadlines.
• Strong written and verbal communication skills with attention to detail.
• A commitment to delivering high quality work.

About the Team

You will be supporting a highly regarded group of litigators whose practices span commercial disputes, complex construction litigation, contract negotiations, and trial work in both state and federal courts. Our attorneys bring decades of experience, recognized leadership, and strong client relationships to their practice, offering you the opportunity to be an integral part of a dynamic team.

Why Join Hirschler?

At Hirschler, we believe strong relationships are at the core of everything we do—whether with our clients, our colleagues, or our community. You’ll find a supportive and collegial work environment where your contributions are valued.

Hirschler is an equal opportunity employer. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other protected characteristic under applicable law. We are dedicated to ensuring a fair and equitable hiring process and providing an inclusive work environment where everyone has the opportunity to succeed.

We encourage all qualified candidates to apply to join us in our commitment to excellence, integrity, and service.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Work Location: In person