Legal Administrative Assistant

Legal Administrative Assistant

Bush Seyferth PLLC is a boutique litigation firm with a national practice seeking to fill the role of a Legal Administrative Assistant. BSP’s culture of excellence is based on the egalitarian vision of its founding members: a litigation practice where talented attorneys and support professionals thrive in a collegial environment. The ideal candidate will be a proactive problem solver with a professional demeanor, outstanding communication skills and meticulous attention to detail. This person will be confident, organized, flexible, and personable. A sense of humor is a big plus.

Job Duties:

· Coordinate complex scheduling and extensive calendar management.

· Organize emails and other case-related documents into case folders within the document management system.

· Draft, edit, format, and finalize documents.

· Organize and track case materials.

· Maintain/update contact lists, distribution lists, and case lists.

· Conduct conflict checks and initiate the necessary paperwork to open and close matters.

· Assemble and maintain case organization documents, including to-do lists, master case spreadsheet, chronologies, etc.

· Create case information sheets, notebooks, and deposition preparation notebooks, including exhibits for depositions.

· Schedule depositions and deposition preparation sessions.

· Request documents from clients.

· Gather responsive documents from BSP database.

· Draft correspondence to opposing counsel.

· Send document production to opposing counsel.

· Handle travel arrangements and submit expense reports.

· Understand court requirements and prepare documents for filing with the court, including e-filings.

· Organize and input attorney time utilizing the Firm’s time-entry software.

· Create and maintain a listing of attorneys and client-specific information of items or tasks to be done to provide a high level of support.

· Provide backup to other Legal Administrative Assistants and Receptionist as needed.

· Note, this list of duties is not exhaustive; the job may include duties not explicitly identified.

Required Qualifications:

· 5+ years of administrative assistant experience (legal preferred).

· A high degree of discretion is required.

· Proficient with office technology and conferencing equipment, specifically Zoom and Teams, and Microsoft Office software, including the ability to learn new software and procedures. Experience with Net Documents, SharePoint and OneNote a plus.

· Ability to prioritize, show strong attention to detail, and work efficiently in a fast-paced work environment where strict deadlines are common.

· Someone with foresight, who actively seeks opportunities and proposes solutions.

· Excellent written and oral communication skills.

· Outstanding client-service skills.

Job Type: Full-time

Pay: $55,000.00 - $72,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Free parking
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Parental leave
• Profit sharing
• Referral program
• Retirement plan
• Travel reimbursement
• Vision insurance
• Wellness program
• Work from home

Work Location: In person