Legal Administrative Assistant

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli seeks a candidate to immediately fill a Legal Administrative Assistant position in the Business Department in their Dallas office. Successful candidates for this position will generally possess 5+ years’ relevant experience in a law firm. Alternatively, the candidate may be a college graduate with strong typing and technology skills.

CORE RESPONSIBILITIES/REQUIREMENTS

• Prior experience in employee benefits & compensation, taxation, or transactional law preferred.
• Assist in drafting and revising legal documents for attorney review. Depending on skills and interest, this role offers an opportunity to gain meaningful exposure to the substantive aspects of the practice area.
• Support the business efforts of the practice group by handling multiple projects effectively; excellent communication skills and the ability to set priorities are essential.
• Very strong interpersonal skills and the ability to build relationships with management and staff.
• Excellent written and verbal communications skills.
• Demonstrated active approaches to problem-solving with strong decision-making capability.
• Highly resourceful team player with the ability to be extremely effective independently.
• Coordinate new client matters; collect and organize information and create files.
• Assist attorney with client billing including time entry, drafting, and generating cover letters, working with accounting department on invoices, and communicating with clients as needed.
• Process vendor invoices and manage attorney expense reimbursement.
• Ensure accurate record keeping of complex electronic and physical records.
• Manage timekeepers’ calendars and travel plans, including setting up meetings and calls/virtual meetings and ensuring balance and coordination of calendaring, minimizing time conflicts and maximizing efficiency.
• Coordinate tracking of CLE for attorneys.

OTHER SKILLS AND SOFTWARE

• Microsoft programs (Word, Excel, Outlook, PowerPoint)
• Proficiency with software or similar program as below:
  • Time entry (InTapp)
  • Document Management System (iManage)
  • Records Management system (iRM iManage Records Manager)
  • Expenses (Chrome River)
  • New Business Intake and Conflicts (InTapp)
  • Time management system (UltiPro)
  • Invoice Management (Paperless Proforma)

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.

Experience

Required

• 5 year(s): Relevant law firm experience. Experience in employee benefits & compensation, taxation, or transactional law preferred.

Education

Preferred

• Bachelor's or better

Behaviors

Preferred

• Team Player: Works well as a member of a group
• Loyal: Shows firm and constant support to a cause
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

• Self-Starter: Inspired to perform without outside help
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.