Legal Administrative Assistant – Estate Planning Document Prep

Cara Galbavi Law is an independent law firm focused solely on estate planning. We are seeking a detail-oriented professional to play a critical role in preparing and managing client documents and files. Estate planning requires precision, accuracy, and confidentiality, and this position ensures that every client’s plan is carefully documented and maintained.

Key Responsibilities include:

• Prepare, format, and proofread estate planning documents, intake forms, and correspondence with extreme attention to detail
• Manage and organize client files, both digital and physical, ensuring accuracy and confidentiality
• Track case progress, deadlines, and document status to keep attorney workflow efficient and organized
• Perform administrative tasks including copying, scanning, and filing
• Assist with research and document retrieval through online platforms and legal resources
• Support attorney and staff by ensuring all materials are accurate, complete, and ready for client meetings and signature
• Balance a high caseload by working efficiently while maintaining accuracy and thoroughness

Key Qualifications include:

• Expert in MS Word and proficient with MS Office, Adobe Acrobat, and other tools
• Exceptional attention to detail and accuracy in document preparation
• Highly organized with the ability to manage multiple deadlines in a fast-paced environment
• Strong grammar, proofreading, and editing skills
• Comfortable learning new software, tools, and systems
• Discreet and professional in handling confidential client information
• Enjoy working in a small, team-oriented office environment

Experience with or ready to learn:

• Legal-specific tools including MiBusiness Registry, miFile, ICLE, GIS
• Notary Public (bond provided by company)

Why You’ll Love Working Here:

Meaningful Work - You’ll play a vital role in ensuring clients’ wishes are accurately documented and protected. Unlike many other areas of the law, in estate planning, our clients come to us because they want to, and because of that, we tend to develop long-term relationships with those we serve.

Competitive Pay - Recognition for your precision and efficiency in managing a high volume of cases

Time to Recharge - Paid time off to balance your professional and personal life

Plan for Your Future - Retirement plan, SIMPLE IRA plan (with match to be discussed) to help you plan for your own future while supporting others in planning for theirs.

Room to Grow - Ongoing training and mentorship to strengthen your legal knowledge, improve efficiency, and grow in your role. Personal and professional development work is encouraged and celebrated! (Don't be surprised by invitations to live trainings and workshops!)

Supportive Team – A small-office environment where your contributions are essential and valued. We are truly a team.

Job Type: Full-time

Pay: $20.00 - $28.00 per hour

Work Location: In person