Responsibilities

• Provide administrative support to all assigned timekeepers
• Provide back up support to other administrative assistants when time allows
• Prepare, transcribe and proofread various documents and business correspondence in a timely, appropriate manner
• Preparation of exhibits for filings
• Scan/copy documents
• Complete various filing procedures (i.e., e-filing)
• Frequent interaction with Office of Environmental Adjudication
• Enter daily timesheets, proofread, edit and finalize proformas (pre-bills)
• Prepare reimbursement requests
• Plan and schedule meetings and maintain timekeepers’ calendars as needed
• Coordinate and make travel arrangements
• Open and close client files on a routine basis
• Communicate directly with clients in a professional manner
• Other duties as assigned

Qualifications/Requirements

• 5+ years of legal administrative experience required
• Advanced computer skills: Microsoft Office 365 including Excel, Outlook and Word
• Knowledge of litigation and an environmental legal practice preferred
• Knowledge of time entry (Aderant) and document management (IManage) programs
• Knowledge of Kofax Power PDF Advanced and Adobe Acrobat
• Knowledge of transcription software (WinScribe)
• Knowledge of comparison software (Change-Pro)
• Produce high-quality work product
• Excellent proofreading skills and is both detail-oriented as well as organized
• Professional verbal and written communication skills and is a perceptive listener
• Positive team player, independent self-starter, takes direction well and accepts a challenge
• Professional attitude and excellent customer service skills
• Outstanding interpersonal skills to work effectively within a team environment
• Excellent organizational, prioritization and written and verbal communication skills
• Demonstrate good judgment and discretion
• Generate high-quality work, with exceptional attention to detail and proof reading skills
• Ability to prioritize, multi-task, adapt to new assignments, meet deadlines and maintain poise in a fast-paced, highly demanding environment
• Willingness and desire to attend training classes to maintain and increase technical skills
• Regularly report to work and adhere to designated work schedule
• Professional appearance

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.