Legal Assistant

Overview
We are seeking a highly organized and detail-oriented Legal Assistant to join our dynamic personal injury law firm. The ideal candidate will play a vital role in supporting attorneys by managing case files, drafting legal documents, communicating with clients, and ensuring the smooth operation of day-to-day legal processes. This position requires excellent communication skills, a strong sense of initiative, and the ability to work in a fast-paced environment.

Key Responsibilities:

Client Communication:

• Act as a point of contact for clients regarding case status and updates.
• Request and follow up for IME's, client meetings, medical appointments, and depositions.
• Handle sensitive and confidential information with discretion.
• Prepare HIPPA authorizations.

Case Management:

• Assist with opening and maintaining physical and electronic case files.
• Track deadlines and manage attorney calendars using case management software.
• Coordinate discovery processes including drafting and reviewing interrogatories, subpoenas, and document requests.

Legal Support:

• Draft correspondence, pleadings, settlement demands, and other legal documents as assigned by primary paralegal.
• File documents with courts and administrative agencies (both electronically and physically).
• Assist in preparing trial exhibits, binders, and deposition summaries.

Administrative Duties:

• Answer phones and direct calls to appropriate personnel.
• Perform general administrative tasks such as filing, scanning, and data entry.

Qualifications:

• NYS Personal Injury law experience required.
• Familiarity with state and federal court procedures and filing requirements.
• Proficiency in Microsoft Office Suite and legal case management software (e.g., Smart Advocate, Clio, Needles, or similar).
• Excellent organizational, time management, and communication skills.
• Strong attention to detail and the ability to multitask effectively.

Education:

• Associate’s degree or higher preferred.

Compensation & Benefits:

• Competitive salary commensurate with experience.
• Health, dental, and vision insurance.
• Generous amount of Paid time off and holidays.
• 401(k) with employer contribution.
• Opportunities for professional development and growth.

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Free parking
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Referral program
• Retirement plan
• Vision insurance
• Wellness program

Experience:

• Legal administrative: 2 years (Required)
• Plaintiff's personal injury: 1 year (Required)

Work Location: In person