Legal Assistant ($28.65/hr)

We. Are. Herriman.

We’re building more than a team - we’re building our award-winning culture.

Apply to be our next Legal Assistant.

What You’ll Do:

Provide high-level administrative and paralegal support to the Legal Department, including support to the City’s criminal prosecution. Coordinate criminal proceedings, ensuring that charges, discovery, and case files are managed with precision to meet strict court deadlines. Assist the City Attorney on civil matters, such as document preparation and review, scheduling matters, assisting with office budgets and travel, and other clerical functions. provide high-level administrative and paralegal support to the Legal Department, including support to the City’s criminal prosecution. The Legal Assistant will coordinate criminal proceedings, ensuring that charges, discovery, and case files are managed with precision to meet strict court deadlines. Additionally, this position will assist the City Attorney on civil matters, such as document preparation and review, scheduling matters, assisting with office budgets and travel, and other clerical functions.

SUPERVISION RECEIVED

Receives direction from the City Attorney but may receive direction from another attorney of the City.

ESSENTIAL FUNCTIONS

General

• Meet performance standards established by supervisor.
• Provides comprehensive administrative and secretarial support to the Legal Department, including meticulous document review, proactive calendar management, and meeting coordination. Key responsibilities also include assisting with budget oversight, processing travel requests, and tracking professional training, certifications, and licenses for department staff.
• Serve as the Terminal Agency Coordinator (TAC) for the Legal Department.

Legal & Case Management

• Processes and distributes discovery requests (e.g., police reports, body-worn camera footage, witness statements) to defense counsel.
• Prepares and files formal criminal charges, motions, and subpoenas via electronic filing systems with the Herriman Justice Court.
• Organizes case files for weekly court calendars to ensure the Prosecutor has access to all evidence and history.
• Collects and organizes evidence and legal documents for attorney review.
• Researches laws, regulations, and legal articles to assist in preparing reports and legal advice.
• Edits and proofreads legal correspondence, pleadings, and contracts.

Administrative Coordination

• Monitors attorney assignments and deadlines, proactively following up on pending or stalled matters.
• Prioritizes attorney emails and responds to inquiries from residents and stakeholders.
• Coordinates with other City departments and external agencies to facilitate projects and legal initiatives.
• Prepares presentations and spreadsheets, takes meeting notes, and ensures audio-video setup for conferences.
• Other assignments as assigned by supervisor.

Who We’re Looking For:

Education:

• High School Diploma or equivalent.

Experience:

• Three years of general office experience, including at least one year working in a law firm or legal department.

OR

• An equivalent combination of education and experience.

Additional Requirements:

• Must be at least 18 years old.
• Must possess a valid Utah Driver’s License.
• Must be able to pass a pre-employment drug test, background check, physical and driving record check.
• Able to gain BCI clearance.

PREFERRED QUALIFICATIONS

• Experience in local government.
• Associate degree in paralegal studies.
• Ability to speak and understand Spanish.

KNOWLEDGE, SKILLS, AND ABILITIES

• Basic knowledge of federal, state, and municipal law and legal terminology.
• Ability to communicate effectively both verbally and in writing in English with strong interpersonal communication skills.
• Intermediate level skills in computer operation, Windows, Excel, PowerPoint and Word.
• Working knowledge of administrative procedures and of legal processes associated with the maintenance of public records and documents.
• Ability to exercise independent judgment and to act resourcefully under varying conditions.

WORK ENVIRONMENT

• In-person job attendance is required, except for authorized leave. Less than 20% of the essential job duties may be performed regularly from a remote location upon authorization.
• Employee performs in a typical office setting with appropriate climate controls.
• Great mental effort is required daily; moderate mental pressure and fatigue exist during a normal workday due to moderate exposure to deadlines.
• Tasks require a variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing, and seeing.
• Rapid work speed required to perform keyboard operations.
• Common eye, hand, finger, leg, and foot dexterity exists.
• Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking, and some guided problem-solving.
• May be required to lift up to 20 lbs.
• The City may make reasonable accommodations to the work environment and duties for those who qualify under the Americans with Disabilities Act.

Why You’ll Love Working Here

• Medical, dental, and vision insurance; HSA employer contributions; and insurance opt-out option
• Utah Retirement Systems (URS) participating employer, including matching contributions to 401(k) and 457 savings plans
• Paid leave time including vacation, sick, and 13 holidays
• Social Security exempt employer
• Competitive wages based on annual market evaluations
• Tuition reimbursement
• Wellness/volunteer Time
• Gym membership reimbursement
• 9x9 schedule with every other Friday off

Take the next step in your career. Apply today!

• Please feel free to reach out to our Civil Rights Coordinator at any time. HR Manager 801.727.0906.

• Must be able to pass a pre-employment drug test, background check, and driving record check.

• In accordance with Utah Code 71A-2, we provide Veterans’ Preference in the hiring process. Applicants requesting preference must email their DD-214 or other official military service documentation to hr@herriman.gov. Human Resources will review the submitted documentation and note the applicant’s Veterans’ Preference status for consideration during the recruitment process. The organization appreciates the service of all veterans and encourages eligible applicants to apply.