Legal Assistant - Billing

This is a specialized billing and office operations role at the heart of how our firm functions financially. You'll own the client billing and collections process from end to end, ensure our DC office runs smoothly day to day, and work directly with our President & Managing Attorney. If you're someone who takes pride in accuracy, understands the ethical weight of legal billing compliance, and thrives in a fast-paced environment where no two days are exactly the same, we want to hear from you.

$55,000 - $65,000 yearly

Billing & Collections (~70%)

• Maintain and manage our benchmark billing system in Clio Manage, tracking earned benchmarks submitted weekly by attorneys and legal assistants across all three offices
• Compile weekly benchmark reports in Google Sheets for President & Managing Attorney review and approval
• Coordinate weekly trust-to-operating account transfers in strict compliance with DC Rules of Professional Conduct
• Administer client payment plans — processing monthly card payments on the 5th, 15th, and 25th, and accurately routing each payment to the trust or operating based on real-time case status
• Maintain detailed and accurate billing notes in Clio Manage, reflecting payment routing decisions on each matter
• Monitor accounts receivable and drive collections follow-up on outstanding balances
• Access QuickBooks as needed to print checks

Office Administration (~30%)

• Oversee day-to-day operations of the DC office, including vendor management, supply ordering via the firm's Staples account, and ensuring the office is consistently stocked and running smoothly
• Manage recurring vendor payments and set up automated billing for firm services, including Pitney Bowes, LexisNexis, RingCentral, and others
• Serve as the first line of resolution for vendor issues — escalating to the President & Managing Attorney only when necessary
• Serve as an operational resource and point of contact for legal assistants across DC, Rockville, and Fairfax offices

• 1–3 years of experience in a law firm billing, legal administrative, or comparable financial operations role
• Clio Manage proficiency strongly preferred — or demonstrated experience with comparable legal practice management software
• Experience with legal billing and collections — familiarity with trust accounting, IOLTA compliance, or flat-fee billing models is a strong plus
• Google Workspace fluency — Sheets, Docs, Drive, and Calendar are central to how we operate
• Familiarity with any of the following is a bonus: QuickBooks, RingCentral, Kenect, or Box
• A bachelor's degree or equivalent experience
• Exceptional attention to detail — this role carries real ethical and compliance responsibility and accuracy is non-negotiable
• Someone who handles confidential financial information with discretion and doesn't need micromanaging

At Scrofano Law PC, we fight relentlessly on behalf of anyone in trouble who cares about their future. We're a boutique criminal defense firm with offices in Washington, DC, Rockville, MD, and Fairfax, VA. We take the constitutional right to a defense seriously and sincerely — not just as a legal obligation, but as a core value that shapes everything we do.

We represent individuals under investigation or charged with a crime across the District of Columbia, Northern Virginia, and Maryland. Our practice extends to protection orders, expungements, DMV matters, and some administrative hearings.

We believe exceptional client outcomes start with an exceptional team. We invest in the people who work here through hands-on training, real professional development, and meaningful opportunities to grow alongside a firm that's expanding intentionally. If you want work that matters and a team that's genuinely committed to the people it serves, we'd love to meet you.