Legal Assistant & Billing Administrator – Executive Support

Smith, Cox & Associates, LLP is seeking a hybrid Legal Assistant / Bookkeeper & Billing Administrator to support our attorneys and own a mix of administrative, executive support, and full-cycle billing and bookkeeping functions in our Charleston office.This role is an immediate need. The ideal candidate is highly organized, proactive, and comfortable owning attorney workflows and the firm's billing operations without close supervision.

• 3+ years of progressive legal assistant experience, with bookkeeping or billing administration responsibility
• Strong calendar management and scheduling coordination
• Zoom and meeting setup
• Proficiency in Microsoft Word and Adobe Acrobat required; strong typing skills (minimum 60 WPM)
• Full-cycle bookkeeping: accounts payable and receivable, expense tracking, bank and credit card reconciliations, and month-end close
• Billing administration: time entry, invoice preparation, client billing, collections follow-up, and reconciliation
• QuickBooks Online proficiency required; BQE CORE experience a plus
• Trust/IOLTA account management and three-way reconciliation preferred
• Document preparation and correspondence
• Detail-oriented, responsive, and comfortable in a fast-paced transactional environment

Our firm culture values our employees' personal time. This position is in-person at our downtown Charleston office. Remote work will not be considered. Competitive compensation and benefits. We have operated as a boutique real estate and business law firm in downtown Charleston since the 1990s.Please send resumes to DBennett@smithcox.com

Pay: $25.49 - $30.70 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person