Legal Assistant (Saudi national)

Overview

Our client, a leading US law firm, is seeking a Saudi national holding a law degree to work as a Legal Assistant to the Partners in client meetings, take minutes, and contribute by building client relationships.

Responsibilities

• Extensive and accurate diary management for all attorneys
• Document production, including heavy amendments and formatting, track changes (if applicable) and working in multiple versions of documents
• Arrange meetings, lunches and dinners and follow up with confirmations
• Complex travel arrangements, including flights, accommodation, visas and transfers
• Handle telephone queries and relay relevant messages accurately
• Photocopying, printing, binding, scanning and filing of original and electronic documents
• Involvement in the billing process; including distribution of prebills, liaising with the partner and accounts department to finalise bills and send to clients in a timely manner
• Timesheet entry for attorneys
• Preparation of expense claims, invoice requests and petty cash reports
• Assist with the opening of new client files and new matters, including obtaining the necessary KYC documentation for every client
• Input client development events and meetings into internal systems
• Provide additional secretarial support for other partners/attorneys as required due to their secretary being absent

Person Specification

• Ability to prioritise and multi-task
• Ability to use own initiative, working independently and as a team member
• Proactive attitude with a good work ethic
• Excellent communication and organisational skills
• Friendly and approachable manner
• Strong Arabic and English language skills, both verbal and written
• Complete discretion and professionalism
• Willingness to build and improve secretarial skills
• Knowledge of administrative procedures
• Willingness to work overtime when required
• Able to work to tight deadlines

Benefits

• 25 working days holiday per year
• Medical insurance for employee and dependents

MUST BE SAUDI NATIONAL