Legal Assistant - Support Case Coordinator

The Support Case Coordinator provides essential administrative support to both Associate and Senior Case Coordinators, ensuring the efficient handling of case-related tasks.

$23 hourly

Include initiating new cases, completing case entry in the Case Management System, and conducting conflict checks. This role also supports daily operations by entering Expert time into Expert Case, logging expenses in Expense Point, transcribing Vehicle and Site Inspection notes, preparing report shells, and managing deposition errata.

The Support Case Coordinator plays a critical behind-the-scenes role in maintaining workflow efficiency, accuracy, and timely case progression within the department.

Key Responsibilities & Performance Indicators:

• Enter and update new case information into the Case Management System.
• Run daily conflict checks and escalate flags to the appropriate Case Coordinator. Prepare standard case documents such as acceptance letters, deposition errata, and report shells.
• Transcribe notes from vehicle and site inspections in a timely manner.
• Complete daily Expert time entry and weekly expense reports.
• Ensure all entries and submissions are compliant with BRC’s formatting and accuracy standards.
• Track completion of task assignments and follow up on pending inputs. Coordinate with Associate and Senior Case Coordinators to stay aligned on task priorities.
• Maintain digital and physical file organization per internal protocols.
• Provide responsive administrative assistance to Experts as directed. Communicate clearly and professionally with internal teams.
• Attend and complete required training sessions in systems, protocols, and role expectations.
• Escalate obstacles or delays proactively to prevent disruption of Expert schedules.
• Demonstrate ownership of assigned duties and initiative in learning new processes.
• Follow internal policies, confidentiality standards, and document management protocols.

Required Work Experience:

• 3+ years of executive/legal assistant experience required in the legal fields of product liability and/or personal injury environments.

Ideal Education and Work Experience:

• Associate's or Bachelor’s degree in business administration, legal studies, or a related field.
• Experience working in environments that demand precision, adaptability, and decisive judgment.
• Comfortable managing shifting priorities and multiple deliverables with composure and focus.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit and use hands and fingers. The employee is frequently required to talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. The workspace for this position will be a cubicle solely occupied by the individual, in a purpose-grouped location. The noise level in the work environment is usually moderate.

Biodynamic Research Corporation (BRC) specializes in accident reconstruction and biomechanical analysis. Over the years, our experts — many of whom are physicians with engineering degrees — have examined events ranging from slip and falls to low-speed passenger vehicle collisions to high-profile aircraft crashes.