Legal Assistant/Receptionist

Would you love to help families in our community do the right thing for the people they love? Have you worked in the customer – service industry, financial services, handled real estate closings or helped clients complete insurance applications? Are you self-motivated, easy to get along with, and detail oriented? Do your friends and family describe you as a caring person that has a heart of gold? If so, you might be the key team member we are seeking.

Law Mosley, P.C. is a family oriented entrepreneurial law firm with a mission of making the lives of families better and we are seeking a sharp, driven, friendly Legal Assistant to become part of our team for the long-term.

This is a part-time position with the potential of becoming a full-time, salaried position within the next 12 months with a lot of room to grow, as we are just in the process of establishing our systems, and will need you to take the lead on implementation and execution on our behalf, using the technology and training we’ve invested in to support you.

Our office is located in Ames, Iowa. We are open typical business hours, and you will be expected to work the bulk of your hours within that time frame, plus willingness to work a few evenings a month may be required.

You MUST be “tech savvy” and able to handle working with several different databases of information. One of your most critical and immediate jobs will be to learn, understand and master the various systems that support us to serve our clients and ensure they have a “Wow!” experience every time they interact with our office.

We are a very small team, which means you will need to figure some things out on your own and be able to creatively problem solve to create more efficiency in the delivery of our service.

If you are the right person, you’ll be ready to jump in and make coffee or fill the printer with paper, when that’s necessary. But, the most important part of your job involves talking with our prospects who are curious about our services, educating them about our process, and then once they hire us, ensuring that we get their chosen estate plan completed, signed, delivered and done right.

In the early days of our work together, while in training to serve clients, you may be helping with our marketing efforts, getting our lawyer out in the community, setting up speaking engagements, identifying expos for us to attend, exhibit and speak at, and auctions where we can contribute, and otherwise getting our firm seen and heard in the community.

Then, you will follow up on leads and set appointments for what we call a “Family Wealth Planning Session” during which we consider family dynamics, assets and what the ideal plan is for each family we work with. From there, you will help us deliver on the chosen planning solutions for each client.

You must be able to think on your feet and make smart decisions. Is this an easy job? Definitely not. However, the potential for growth and long-term employment is high, and if you’ve been seeking to work in a family atmosphere where you can make a real impact in the lives of the people in our community, we would love for you to apply to work with us.

Compensation will include base pay + bonuses based on reaching overall goals of the practice. We will be transparent about the firm goals, and how you will contribute to the firm meeting those goals.

If you would love to grow with us for the long-term, and you are able to support us to serve our clients as THE go to lawyers for families in our community, please apply as follows:

Send us a letter that clearly conveys WHY you would be a great fit for our team with details about your past experience working directly with clients, working within various technology platforms, and how working with our office fits into your long-term career plans. Please include your base salary requirements plus your ideal compensation as we work together to hit our goals. BONUS: if you add a video with these details to your application, we’d love to see your personality shine through as part of your application.

If you have any experiencing with social media marketing, MailChimp, Calendly, please speak to that as well.

A candidate must have good work ethic, be consistent and reliable, and have a calm and cheerful personality. If you are interested in being considered for this position, please submit your resume and cover letter. Please put “I’m THE ONE” in the subject line of your email. Any emails without the correct subject line won’t be opened.

Required Skills

• Upbeat and positive attitude with a strong ability to be a team player
• Must be EXTREMELY detail – oriented
• Excellent verbal, written, and interpersonal communication skills
• Self-motivated and able to work within a team as well as independently, with or without supervision
• Excellent telephone manners and ability to maintain confidentiality and use discretion when engaging with clients and colleagues
• Able to exhibit a high level of confidentiality
• Exceptional organizational skills with the ability to multi-task and manage multiple processes, programs, and procedures simultaneously
• Effective problem analysis and problem-solving skills
• Outstanding organizational, planning, project management and time management skills

Experience

• 1+ year experience in an administrative support position in a business setting preferred
• Experience with standard office equipment and software packages

Responsibilities:

• Interact with clients in a way that supports great client service and relationships
• Edit and process documents, ensuring accuracy. Perform document proofreading as required.
• Schedule attorney meetings with clients and external parties
• Manage correspondence with clients, external parties and agencies as needed
• Coordinate assigned activities and timely flow of information
• Copy and/or scan documents; mail or upload client documents onto online platforms as required
• Open new case files, maintain client files and close files when complete
• Contact various external offices by phone, including clerks, attorneys, government assistance programs, etc.
• Plan client celebratory signing ceremonies
• Process invoices and ensure payments
• Review, route and prioritize incoming mail
• Other duties and projects as assigned

Job Type: Part-time, approximately 20 hours per week

Pay: $15/hour plus bonuses

Schedule:

• Flexible hours within typical business hours, but must be consistent once established
• Availability a few evenings per month may be required

Education:

• Four – Year College Degree or Paralegal Certificate
• Two years or more experience in a law firm atmosphere may substitute for a Paralegal Certificate or College Degree

Work Location:

• On-site and remote options available

Job Type: Part-time

Pay: From $15.00 per hour

Benefits:

• Flexible schedule

Education:

• Bachelor's (Preferred)

Experience:

• Law Firm Setting: 2 years (Preferred)

Work Location: In person