Legal Assistant/Receptionist/Runner

*Please do not send messages or call our office, as this slows down the review time for all applicants. Someone will contact you if you’re chosen for an interview. Thank you for your cooperation.

We are seeking a highly organized and detail-oriented individual with excellent customer service skills to join our team.

Full time, M-F, 8am-5pm

Responsibilities:

• Client Intake: Assist attorneys with client intake procedures in the areas of, but not limited to, probate law, business formation and real estate. This includes gathering client information, opening client files, both paper and in Clio/real estate software.
• Document Management & Preparation
• Errands as needed
• Greet clients/maintain front office area
• Assistant real estate attorney(s) with basic tasks; mailing, scanning, copying, judgment payoffs, data entry.
• Frequent shifts in direction
• Assist attorneys and legal assistants on various tasks as needed
• Greets incoming appointments and visitors
• Answers and routes phone calls
• Maintains reception and maintains consultations rooms for meetings
• Calendar appointments
• Administrative duties: answer/return calls, scan, file, print/copy, fax
• Receive payments
• Opens and distributes general firm’s mail, faxes, and other material
• Run errands such as to FedEx, USPS, bank, courthouse
• Prepares and mails invoices
• Prepares new files
• Copy files/documents
• Scan files/documents
• The firm reserves the right to modify duties and amend job description at any given time.

Qualifications:

• EXPERIENCE PREFERRED.
• Strong organizational skills with the ability to prioritize and manage multiple tasks effectively in a fast-paced environment.
• Excellent communication, written, and verbal skills with a high degree of empathy and discretion when dealing with sensitive matters.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• A keen eye for detail and a commitment to accuracy.
• Neat, polished, and professional demeanor
• Strong sense of customer service and able to work in team environment
• Excellent work ethic
• Ability to lift a minimum of 30 pounds
• Available full time.
• Notary Public

Pay Range: Based on experience

PTO/Sick leave, 401K

Work Location: One location

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Retirement plan

Experience:

• legal assistance: 1 year (Preferred)

Ability to Relocate:

• Anniston, AL 36207: Relocate before starting work (Required)

Work Location: In person