Legal Assistant/Secretary

We are an Insurance Defense Law Firm looking for a self-motivated Legal Assistant to ensure smooth running of the office and effective case management. The ideal candidate should have excellent listening and typing skills as well as be a self-starter. This is an excellent opportunity to work directly with attorneys to manage cases and perform legal work.

What you’ll be doing to make an impact:

• Types with speed and accuracy. Is proficient in word processing systems and associated peripherals.
• Reads incoming mail (electronic and physical) and independently composes replies when attorney's personal attention is not required.
• Maintains attorney’s calendar to ensure Court hearings, depositions, etc. are not missed
• Establishes and maintains a comprehensive file system, using the agency’s case management database.
• Maintains records of all directives issued by the Court and assures compliance with same and keeps fiscal records and other files as required.
• Prepares documents for e-filing.
• Maintains confidential, case, follow-up and other essential legal records and files.
• Gathers and submits caseload data to insure timely and accurate reporting.

Below are the qualifications expected:

• Ability to type quickly and accurately while proofreading
• Excellent grammar, spelling, and punctuation skills
• Excellent verbal communication, listening, and computer skills
• Ability to work independently and meet deadlines
• Ability to work with a variety of people and personalities
• Familiarity with Microsoft Windows operating system
• High school diploma or equivalent
• Fluency in English or the preferred language

What you’ll bring to the table:

• High School Diploma or equivalent
• Ideally (1) year of progressively responsible secretarial experience, or an equivalent combination of training and experience.
• Work is performed with considerable independence and is reviewed upon completion for conformance with policies and regulations.
• Able to perform a variety of complex and confidential secretarial duties for an attorney requiring independent judgment, action, knowledge of laws and regulations, including making frequent decisions in accordance with organizational policies and practices.
• Familiarity with Microsoft Office and other basic software
• Strong customer service skills
• Strong communication skills with excellent written English skills

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance

Work Location: In person