Legal Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Legal Receptionist/Administrative Assistant to join our busy legal team.

This role offers an exciting opportunity to be the welcoming face of our firm while providing essential administrative support.

The ideal candidate will be energetic, highly organized, self-driven, a team player, and possess excellent communication skills. You will manage front desk operations, handle multi-line phone systems, and assist with various clerical and office management tasks to ensure smooth daily operations.

Bilingual abilities are a plus, as they enhance our ability to serve diverse clients effectively. This paid position is perfect for someone eager to grow within a professional legal environment while delivering exceptional customer service.

Responsibilities

• Greet clients, visitors, and vendors warmly and professionally at the front desk, ensuring a positive first impression.
• Manage multi-line phone systems efficiently, directing calls accurately and courteously while maintaining excellent phone etiquette.
• Schedule appointments, coordinate calendars, and assist with case or client file organization using Microsoft Office, Google Workspace, and other office management tools.
• Perform data entry, filing, and document proofreading to ensure accuracy and compliance with firm standards.
• Handle incoming and outgoing correspondence, including emails and mail distribution, with attention to detail.
• Support bookkeeping activities using QuickBooks or similar accounting software for billing and invoicing purposes.
• Maintain office supplies inventory, organize files systematically, and ensure the reception area remains welcoming and professional.
• Provide general administrative support such as copying, scanning, proofreading documents, and assisting with personal assistant tasks as needed.
• File entry documents on MEC

Qualifications

• Proven experience in office administration or clerical roles within a professional environment; legal or medical receptionist experience is a plus.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry skills.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
• Exceptional customer service skills coupled with professional phone etiquette for handling multi-line phone systems.
• Bilingual abilities are highly desirable to assist diverse client needs efficiently.
• Experience with QuickBooks or bookkeeping software is preferred but not required.
• Attention to detail for proofreading documents and managing confidential information securely.
• Ability to multitask confidently while maintaining a positive attitude and professionalism at all times. Join us in creating a welcoming environment where professionalism meets efficiency! This role offers an engaging work atmosphere where your organizational talents and customer service skills will shine as you support our legal team every day.

Job Type: Full-time

Pay: $15.00 - $26.70 per hour

Benefits:

• Paid time off
• Professional development assistance

Work Location: In person