Legal Receptionist/Administrative Assistant

This is an in-office, in person position (remote candidates will NOT be considered) at our main office, located at:

13057 W Linebaugh Ave

Tampa, FL 33626

Job Overview

We are seeking a professional, detail-oriented, and compassionate Receptionist / Legal Assistant to join our team specializing in family law and child welfare cases. This position serves as the first point of contact for clients and plays a vital role in maintaining organization, calendar control, and overall office flow.

This can be an entry-level legal position with significant room for growth within our firm. While prior legal experience is a plus, we strongly value candidates with customer service or administrative assistant experience who are eager to learn and grow in the legal field.

If you thrive in a structured environment, have strong attention to detail, and are passionate about supporting families and children through difficult circumstances, we would love to meet you.

Key ResponsibilitiesClient Interaction & Front Office Support

• Answer incoming phone calls and route them appropriately.
• Greet clients and visitors in a friendly, professional, and compassionate manner.
• Manage inquiries and provide general information about services.
• Schedule consultations, meetings, and follow-up appointments.
• Maintain a welcoming and organized reception area.
• Sign for incoming packages.

Administrative Support & Calendar Control

• Maintain strict calendar control for attorneys and paralegals, including scheduling hearings, meetings, deadlines, and client appointments.
• Coordinate scheduling changes and ensure all parties are properly notified.
• Organize, maintain, and update client files with confidentiality and accuracy.
• Handle filing, copying, scanning, and document management.
• Assist with intake processes and ensure documentation is complete.Legal & Case Support
• Draft basic correspondence and simple legal documents under supervision.
• Help track case deadlines and filing requirements.
• Provide general case updates to clients as directed.

Client Support

• Provide compassionate assistance to clients navigating sensitive legal matters.
• Help clients complete required forms and explain next steps in the process.

Qualifications

• Previous experience in customer service, receptionist, or administrative assistant roles required.
• Legal office experience is a plus, but not required.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage sensitive and confidential information professionally.
• Proficiency in Microsoft Office (minimum 2 years required).
• Ability to multitask and prioritize in a fast-paced environment.
• Must be dependable, professional, and proactive.

To apply, please send an email with your resume and a cover letter.

Your cover letter must include:

• The pay range you are seeking.
• Why you believe you are a strong fit for this position.
• A brief description of your workplace personality.

Please note: Attention to detail is critical in this role. Applications that do not include the requested information may not be considered.

Pay: $18.00 - $20.00 per hour

Pay: $18.00 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person