Legal Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and detail-oriented Legal Receptionist/Administrative Assistant to join our busy legal practice. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional client service. The ideal candidate will be energetic, organized, and possess excellent communication skills, ready to handle a variety of clerical tasks while maintaining a professional and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills within a fast-paced legal setting.

Responsibilities

• Greet clients, visitors, and vendors warmly and professionally, providing exceptional customer service at all times
• Manage multi-line phone systems, directing calls efficiently and courteously while taking detailed messages when necessary
• Maintain the front desk area, ensuring it is organized, tidy, and welcoming for all guests
• Schedule appointments, manage calendars, and coordinate meetings for attorneys and staff using digital tools such as Google Workspace and Microsoft Office
• Handle data entry, filing, and document proofreading with accuracy to support case preparation and administrative workflows
• Assist with office management tasks including supply inventory, record keeping, and basic bookkeeping using QuickBooks or similar software
• Support legal staff with clerical duties such as copying, scanning, faxing, and managing incoming/outgoing correspondence

Skills

• Proven experience in office management or administrative roles within a professional environment
• Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
• Exceptional phone etiquette and customer service skills; bilingual abilities are a plus for serving diverse clients
• Familiarity with multi-line phone systems, data entry, filing systems, and proofing documents accurately
• Knowledge of office equipment such as printers, scanners, and fax machines; experience with clerical software like QuickBooks is advantageous
• Ability to handle sensitive information discreetly while demonstrating strong time management and multitasking capabilities
• Previous experience as a legal receptionist or medical/dental receptionist is beneficial but not required; personal assistant experience is also valued

Join our team to be an integral part of a professional environment where your organizational talents and proactive attitude will make a real difference. We are committed to fostering a supportive workplace that values your contributions while offering opportunities for growth in office administration within the legal field.

Pay: From $28,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person