Legal Records Clerk

Class Summary

The City of Casper is seeking a detail-oriented and customer-focused Legal Records Clerk to provide essential administrative support to the City Attorney’s Office. This position plays a key role in maintaining legal records, supporting attorneys with case preparation, and serving as a primary point of contact for the public and internal stakeholders.

Key Responsibilities Include:

• Providing front-line customer service, screening calls and visitors, scheduling meetings, and drafting/proofreading routine documents
• Organizing and maintaining legal files, records, and correspondence
• Preparing case files for hearings, trials, and conferences, including discovery materials
• Maintaining court dockets and notifying attorneys of trial settings
• Filing legal documents with appropriate courts and ensuring proper formatting
• Entering and maintaining data in applicable databases and systems
• Processing mail, invoices, payments, and related materials
• Maintaining confidentiality and professionalism in all interactions

Excellent benefits:

Health, dental, vision, life, pension, paid time off (80-hours available on your first day), and much more!

Incumbent is responsible for providing routine administrative support to the City Attorney’s Office.

REPORTING STRUCTURE:

Receives direction from the Deputy City Attorney or higher-level management staff.

Typical Class Essential Duties

• Modern computer software programs such as Microsoft Office.
• Customer service principles.
• Basic record keeping and file management principles.
• Proper English, including spelling, punctuation, and grammar.
• Modern office practices and procedures.

• Routinely demonstrate the City of Casper core values.
• Organize records in an easily retrievable fashion.
• Learn basic legal terminology.
• Maintain confidentiality.
• Work on a variety of tasks simultaneously.
• Meet deadlines.
• Explain processing and respond to requests and inquiries from the general public.
• Conduct basic research.
• Read, compose, and comprehend simple instructions, short correspondence, and memos.
• Understand and follow oral and/or written policies, procedures, and instructions.
• Follow all City safety rules and procedures and immediately report all accidents/incidents or unsafe conditions to a supervisor.
• Follow written and verbal instructions and direction.
• Maintain a neat and professional appearance.
• Communicate effectively verbally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

• Maintaining accurate records and files.
• Typing and data entry.
• Providing customer service.
• Operating modern office equipment, software and operating systems/applications.
• Scheduling calendars and coordinating meetings and/or events.
• Proofreading and editing documents.
• Operating in a courteous, knowledgeable, and tactful manner with customers, staff, and the general public.
• Oral and written communication sufficient to exchange or convey effective information and to receive work direction.

Training, Experience & Certifications

• High school diploma or equivalent (G.E.D.) required.
• Minimum of six months clerical or administrative support experience preferred.

• Possession of a valid Wyoming Driver’s License preferred.
• Possession of, or ability to obtain, a Notary Public designation is preferred.

Supplemental Information & Physical Requirements

• 
  Emergency response/rescue
• Handling or working with hazardous materials, including chemicals as well as solid and liquid waste
• Operating or maintaining water and wastewater systems
• Maintaining City computer and data systems including networks, servers, communication systems, etc.
• Driving for the City of Casper, whether essential or non-essential
• Operating power-driven machinery or equipment
• Handling confidential information, including personnel, health, financial, or attorney-client information
• Working with or directing minors

Working at the City of Casper
The City of Casper offers a variety of benefits to qualifying full-time employees. For more information on any of our benefits, please call Human Resources at (307) 235-8344.

For full-time positions:
Benefit Programs: Look at these amazing benefits:

• State of Wyoming - CIGNA Health
• Delta Dental
• VSP Vision
• Medical Reimbursement Account, Flexible Spending
• MASA Supplementary Ambulance Care
• Voya Supplementary Hospital, Accident, and Critical Illness Plans
• Short-term and Long-term Disability Options
• Life Insurance
• 457/IRA Retirement Options
• Employees Family Assistance Program (EFAP) Free Counseling Services
• Pet Insurance
• Legal Shield/ID Shield
• Eleven (11) Paid Holidays Annually
• Wyoming Retirement System - Retirement Income for life. Employer match exceeds employee contribution.
  • Public Employee Pension Plan:
    • Employer 9.37% Employee 9.25%
  • Law Enforcement Pension Plan
    • Employer 16.30% Employee 4.5%
  • Paid Fire B Pension Plan
    • Employer 17.80% Employee 9.45%

• Accruals
  • General Employees - 7.69 bi-weekly hourly accrual (through year 4, then increases incrementally)
  • Sworn Police Employees - 9.23 bi-weekly hourly accrual (through year 4, then increases incrementally)

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