Legal Secretary

Overview
We are seeking a dynamic and highly organized Legal Secretary to join our legal team. This vital role offers an exciting opportunity to support attorneys and paralegals in multiple practice areas. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, phone etiquette, customer service, and proficiency with legal case management systems. Your proactive approach will help ensure the smooth operation of the law office while providing top-tier administrative support to attorneys and clients alike.

Duties

• Serve as the first point of contact for existing clients and new clients
• Manage and maintain legal documents using document management systems such as Smokeball, ensuring accuracy and confidentiality
• Assist attorneys with case management tasks such as data entry, filing, document review, and tracking deadlines for litigation and other legal proceedings
• Coordinate client interviews and meetings by scheduling appointments, preparing agendas, and taking detailed notes or transcriptions
• Support project management initiatives by organizing case files, tracking case progress, and ensuring timely completion of tasks
• Provide executive administrative support including phone etiquette, calendar management, email correspondence, and maintaining organized filing systems

Skills

• General knowledge of various practice areas such as estate planning, family law, personal injury law, landlord-tenant law, bankruptcy, and litigation procedures
• Experience with legal case management software for efficient document handling and billing processes
• Strong writing skills for drafting legal documents and correspondence that are clear and professional
• Demonstrated organizational skills to manage multiple priorities simultaneously in a busy law office environment
• Knowledge of legal administrative procedures such as filing court documents correctly and maintaining meticulous records
• Effective communication skills with clients, attorneys, courts, and external stakeholders while demonstrating professional phone etiquette
• Ability to handle confidential information discreetly while maintaining high standards of accuracy in data entry and document review

Join our team to be an integral part of a vibrant legal environment where your expertise will make a meaningful impact. We value proactive professionals committed to excellence in all aspects of legal support.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Opportunities for advancement
• Paid time off

Experience:

• Administrative: 1 year (Required)

Work Location: In person