Legal Secretary / Administrative Legal Support

Role Summary

Our organization is seeking a skilled Legal Secretary to provide high-level administrative and legal support to senior attorneys within the Litigation and Labor/Employment practice groups. This role supports the Deputy GC & Chief Litigation Counsel and requires exceptional attention to detail, professionalism, and organizational ability.

Candidates must be comfortable handling confidential work, managing attorney calendars, preparing legal documents, and coordinating department activities.

Key Responsibilities

• Prepare, revise, and proofread legal correspondence and documents
• Handle typing, filing, mail distribution, scanning, and photocopying
• Screen and route incoming communications to appropriate personnel
• Maintain, organize, and track attorney files, case lists, deadlines, and litigation updates
• Coordinate attorney schedules, client meetings, and conference logistics
• Assist in processing expense reports and closing case files
• Provide backup support to other secretarial staff as needed
• Work independently on sensitive tasks using good judgment

Requirements

• High school diploma or GED required
• Minimum 3–4 years of legal secretarial experience in a law firm or corporate legal department
• Strong MS Word skills; experience with SAP, Concur, PowerPoint, Excel highly preferred
• Ability to work under pressure while handling multiple assignments
• Strong communication skills and ability to interact with executives and attorneys
• Exceptional organization, accuracy, and client-service mindset

Job Type: Contract

Pay: $28.00 - $31.00 per hour

Expected hours: 40 per week

Experience:

• Legal secretarial: 4 years (Required)
• supporting attorneys: 3 years (Required)
• Proofreading/editing legal documents: 3 years (Required)
• SAP or Concur: 1 year (Preferred)

Ability to Commute:

• Newark, NJ 07102 (Required)

Work Location: In person