Legal Secretary - Corporate/Transactional

Since its beginning in 1857, Carlsmith Ball LLP continues its tradition of providing top-notch legal services to a wide range of local, mainland, and international clients. As a multi-service law firm with offices located on Hawaii Island, Maui, and Oahu, we practice in a variety of areas including Real Estate and Land Use, Corporate and Business Formation, Tax and Estate Planning, and Civil Litigation.

We are seeking a professional and highly-skilled Legal Secretary to join our Business/Transaction team on Oahu.

Responsibilities include:

• Assist with preparing, revising, and formatting legal documents and correspondences.
• Filing documents with the Bureau of Conveyances and DCCA.
• Calendaring and reminding attorneys of events and deadlines.
• Organizing and maintaining paper and electronic files utilizing document management system.
• Performing various accounting and administrative tasks (e.g., entering timesheets, following up on client billing matters, scheduling appointments, processing mail, etc.)
• Communicating with clients as requested and others by phone and email.

Minimum Qualifications:

Education: High School Diploma or equivalent.

Experience: Minimum two (2) years legal secretary experience. Transaction, Business, Corp., and/or Real Estate legal practice experience a plus.

Preferred but not required: experience filing documents with the Bureau of Conveyances and DCCA.

Skills:

• Strong organization skills to manage multiple tasks and prioritize workload effectively.
• Excellent proofreading skills and attention to detail to ensure accuracy in legal documents and correspondence.
• Computer literate - MS Word - Intermediate to Advanced skills; Excel - Basic- Intermediate; Basic level Outlook and Adobe.
• Excellent verbal and written communication skills for professional client interactions.
• Strong administrative and clerical skills to provide comprehensive support to attorneys.
• Dependable with strong work ethic.
• Able to work independently and collaboratively - self-starter with ability to multitask.

Preferred but not required: knowledge of CMS Aderant, Adobe, NetDocuments, or other document management program, experience in PowerPoint.

We offer competitive compensation based on experience, coupled with an excellent benefits package. If you are looking for an opportunity to be a part of a successful and established legal team, join us at Carlsmith Ball LLP!

Please email your resume, cover letter, and salary expectations for consideration.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Profit sharing
• Referral program
• Vision insurance

Work Location: In person