Legal Secretary I - Prosecuting Attorney's Office

JOB DESCRIPTION: The purpose of this position is to provide legal support, trial preparation and coordination of information and data entry into various case management systems for prosecutors and team leaders related to warrant applications, traffic, misdemeanor, felony, and civil cases. This position may telecommute occasionally.

• APPLICATIONS MUST BE SUBMITTED THROUGH ONLINE APPLICATION TO BE CONSIDERED
• Enters warrant applications, opens cases, and closes cases in case management systems. Enters various confidential information relating to prosecution.
• Scans or uploads all documents, photographs, videos, and other electronic media into case management systems.
• Prepares, transcribes, and edits legal documents to be used in trials and legal proceedings.
• Electronically files documents with the court through the Missouri Case.net system.
• Orders, retrieves, subpoenas, reviews, scans, uploads, and redacts confidential information and documents including but not limited to criminal histories, warrant applications, medical and scientific records, photos, videos, and assessments.
• Reviews and troubleshoots the viewing of electronic media for all staff and prosecutors. Contacts places of origin for electronic media to troubleshoot the viewing of media for use in prosecution.
• Prepares court and hearing schedules. Maintains and coordinates calendars. Checks trial dockets, enters and tracks dates for trials, hearings, court announcements, and other proceedings.
• Prepares discovery and meets with law enforcement officers and defense attorneys when necessary.
• Verifies all discovery has been ordered/received and sent to defense attorneys.
• Sends transcripts to witnesses for signatures or corrections. Provides witnesses with proper information necessary to prepare for trial. Calls off witnesses when necessary.
• Runs and reviews criminal histories and other information using REJIS, CJIS, MULES, DWITS, ACOM, and other electronic systems. Enters DWI information into DWITS. Orders certified records/priors and authenticated priors.
• Schedules depositions.
• Creates, files, organizes, scans, and retrieves files from various locations in the office, archives, and numerous data bases. Shreds files, documents, and electronic media.
• Trains other staff as needed. Instructs staff in the operation of various computer systems. Prepares instructional materials for staff.
• Answers and directs incoming telephone calls as appropriate.
• Maintains and coordinates calendars.
• Backup for receptionist, including telephone and public windows.
• Accepts, processes, and applies payments for restitution and delinquent tax.
• Opens, files, and takes appropriate action on delinquent tax cases, garnishments and restitution matters.
• Generates restitution/collection correspondence to defendants and victims.
• Performs other duties as assigned.

REQUIREMENTS:

Education

• General/technical high school diploma or GED equivalent
• Legal secretarial training

Certifications

• REJIS and CJIS certification may be required within one year of employment.

Job Experience

• 1-3 years of experience
• Legal secretarial experience

Knowledge, skills and abilities

• Knowledge of Prosecutor by Karpel and Missouri CaseNet preferred. Knowledge of Adobe Acrobat Professional including creating and modifying PDFs. Knowledge of Microsoft Word, Excel, and PowerPoint.
• Employment is dependent on successfully passing a full criminal background check.

This is a full-time, 40 hour per week position which includes a full range of benefits including Paid Time Off, Extended Medical Leave, Holidays, Employee Health, Dental, Life, Disability, Retirement, and Tuition Assistance programs.

To apply: APPLICATIONS MUST BE SUBMITTED THROUGH THE COUNTY WEBSITE https://www.sccmo.org/jobs.aspx?CommunityJobs=False(Applications must be submitted through this Employment Opportunities page. Applications that are printed, emailed, or faxed will not be accepted.)

Applications will be accepted on a continuing basis until the position is filled or a sufficient number of qualified candidates have applied.

St. Charles County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. St. Charles County is a drug and alcohol-free workplace. A pre-employment drug screen is required for all positions.

Job Type: Full-time

Pay: From $42,880.57 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person