LEGAL SECRETARY - PROS ATTY - Part Time/Flexible Scheduling Possible

Actively hiring for administrative professional to fulfill the requirements of legal secretarial/paralegal work for the Jackson County Prosecutor's Office. PAID HOLIDAYS UPON HIRE! Preferred candidate will have advanced coursework in legal secretarial areas and 2 to 3 years experience. Flexible scheduling to suit the candidates needs possible up to 29 hours per week. Hourly pay rate increases to $19.76 on January 1, 2026.

To apply, enter your personal contact information into our online application at www.bsaonline.com and upload your cover letter and resume.

RESPONSIBILITIES: Performs varied secretarial and support functions for the legal staff. Responsible for the processing of criminal files from initiation to closure for all courts in the County and the State appellate courts. Activities include preparing and processing legal documents, preparing and issuing subpoenas, opening and maintaining case files and providing general secretarial support. Essential Functions include but are not limited to:

1. Prepares and types various motions, orders, warrants, search warrants, bench warrants, writ of habeas corpus, subpoenas, juvenile court petitions, trial narratives and outlines, and other legal forms and documents and prepares proofs of service as appropriate. Types briefs, answers and correspondence for the prosecuting attorneys. Proofreads documents for spelling, punctuation, grammar and format. Composes and types correspondence for approval of trial attorneys.
2. Enters data on court cases to computer and generates warrants, subpoenas, family support complaints and other legal documents. Utilizes the computer systems in the office of the Prosecuting Attorney, District Court, Circuit Court, and personal computer application software packages.
3. Responds to telephone callers and visitors and answers inquiries of attorneys, parties, victims, witnesses, law enforcement agencies, medical professionals and others regarding departmental procedures, schedules, case information and other matters. Collects preliminary information and completes appropriate forms or takes detailed notes.
4. Opens district, circuit, and juvenile files, enters case information to computer, and files all documentation within time limits of various court rules and federal regulations. Processes all police reports and other information received from area police departments. Orders police reports for District Court ticket cases. Files documents with the court and continually updates files until cases are closed. Maintains statistics of legal activities such as incoming petitions, misdemeanors and felonies authorized, and dispositions.
5. Assists in coordinating the calendar of staff, electronically and/or paper files for scheduled cases and distributes to appropriate attorneys.
6. Performs a variety of secretarial support tasks such as typing forms, reviewing and distributing mail, filing updates to law books, copying, faxing, and filing.
7. In the absence of the Chief of Administrative Services, assume computer responsibilities such as equipment troubleshooting and maintenance, makes contacts with PAAM and outside vendors for assistance with solutions, and prepares witness night tape.
8. Assists in training of new staff members and cross-training of current staff.
9. Assumes the responsibilities of other staff members in their absence or as workloads dictate.

QUALIFICATIONS: Education: High school graduation or equivalent. Advanced coursework in word processing, legal secretarial areas and/or paralegal training.

Experience: Two to three years of prior typist/secretarial experience in a legal setting providing a knowledge of legal terminology and court procedures. Requires some knowledge or experience with computer systems including database methodology, merge functions, network environments, and the software used in the office. Ability to type 50 wpm.

Other Requirements: Ability to become LEIN certified.

PART-TIME/29 HOURS PER WEEK - FLEXIBLE SCHEDULE POSSIBLE:

This is a non-exempt position with the AFSCME Bargaining Unit, Pay Grade E, offering excellent benefits, including investment plan options, PTO accrual and PAID HOLIDAYS UPON HIRE! All other benefits including use of accrued PTO and insurance (medical/prescription/dental/vision) effective following 90 days of employment and successfully passing the probationary period.

CORE BENEFITS (provided at no cost): Wellness Benefits; Employee Assistance Program; Paid Holidays; Paid Time Off (based on budgeted hours and length of service); Paid bereavement leave; Education Assistance of up to $3,000 annually.

OPTIONAL BENEFITS (cost share required): Medical, Prescription, Dental, Vision; Flexible Spending Accounts (Medical and/or Dependent Care); Health Savings Account; Consumerism Card; Legal Shield & ID Shield.

Part time employees are offered an Employer match of up to 5% in our Defined Contribution/401a Plan with voluntary contributions to our 457 Plan.

For full benefit details, go to https://www.mijackson.org/439/Employment-Benefits

We are a Public Student Loan Forgiveness (PSLF) qualifying employer. For details about PSLF, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

We're a great place to work and great place to live - check us out!Join our team, our values, our purpose - Proudly serve the citizens of Jackson County:

* Quality & Efficiency: Our employees are committed to continuous improvement and getting the most value for the public resources entrusted to them.
* Integrity and accountability: Our employees behave in a fair and ethical manner and demonstrate a strong commitment to public services.
* Teamwork and Community: Our employees work collaboratively with each other and the community to achieve shared goals.

To learn more, search "LIVE, WORK, PLAY JACKSON, MI" or go to https://www.mijackson.org/31/Live-Work-Play

Job Type: Part-time

Pay: From $19.18 per hour

Expected hours: 29 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance
• Wellness program

People with a criminal record are encouraged to apply

Work Location: In person